Applications are invited for the position of Procurement Assistant.
This position is within the Procurement Department and reports to the Senior Procurement Manager.
Key Accountabilities Prepare reports by collecting, analysing and summarising data/information.
Use expertise to analyse data and provide relevant insights that support business decision making.
Prepare data driven presentations on department and individual KPI’s that are visual and engaging
Track, manage and store electronic documentation maintaining audit trails and version control
Map existing and new procurement processes in tools such as Visio
Run quick quote exercises in Coupa to support low value sourcing in an efficient and timely manner
Evaluate and compare vendors and proposals submitted trough Coupa
Support supplier engagement activities including training, communication and collection of required documentation
Support contract management activities including authoring, storing and reporting
Communicate with internal and external stakeholders of any level
Identify new ways of working and drive continuous improvement
Key Requirements Maintain stringent quality standards
Drive collaboration and consistent ways of working within the department
Provide progress reports with insights in to departmental and individual performance
Advise team on current updates and new initiatives within Procurement department.
Identify opportunities and implement actions to achieve greater efficiencies.
Effectively engage with internal stakeholders on a regular basis.
Maintain open channels of communication within the department and with other departments.
Qualification: Minimum Senior Secondary School certificate or Diploma in any field
Work Experience: Years of Experience: 3 years
Area of Experience: Procurement / Data Analytics
Skills: High standards of verbal and written communication in English (must have)
Strong presentation and report writing capabilities (must have)
Strong analytical skills using MS Excel - vlookup etc. (must have)
Strong planning and organisational skills with the ability to multi-task and manage time effectively (must have)
Demonstrated ability to maintain constructive relationships with others (must have)
Knowledge and experience of using key procurement technology – e.g. Spend analytics, eSourcing, P2P (must have)
Knowledge and experience of supporting productivity tools - e.g. Smartsheet, Visio (preferred)
