Duties and Responsibilities: - Answer and screens incoming calls and manage internal & external customers timely and professionally.
- Greets and receives visitors, and directs visitors to destination. Obtains visitor's name and announces visitor's arrival to appropriate person and;
- Issue, monitoring, control and custodian of Company Access Card and Visitor Pass.
- Conference reservation and special equipment coordination.
- Monitoring all conference rooms ready as reservation requests and;
- Monitoring all conference rooms return to standard layout.
- Monitoring and maintaining record of telecommunication and utilities, i.e. DEWA, DU & Etisalat. Procurement and reviewing all invoices to payment procedures.
- Procurement of office stationary, supplies and equipment, including stock control.
- Ordering of corporate printed materials, i.e. Business Cards.
- Register and process all inbound/outbound postal mail and courier services.
- Hotel reservations for company employee and delegation. And
- Dispatch, retrieve and monitor company facilities, i.e. Sim Card, Mobile Phone
- Liaison with maintenance service for Office Plants, IT room AC and Building Mangement.
- Maintain a proper and user friendly filling and document control system for recording and tracking of all documents.
- Assistant duties in the absence of the nominated Administration Assistant.
- Adhere to stated policies and procedures relating to health and safety, and quality management.
- Establish and maintain effective working relationships with co-workers, subordinates and supervisors.
Skills - Minimum of two years of related working experience.
- Excellent written and verbal English communication is a must.
- Can work with less supervision and able to handle work pressure.
- Must be excellent in time management skills, ability to prioritize work; attention to details.
- Proficiency in MS office.
Job Details Job Location Dubai, United Arab Emirates
Company Industry
Administration
Company Type
Employer (Private Sector)
Job Role Secretarial
Employment Type
Full Time Employee
Monthly Salary Range
$1,000 - $1,500
Number of Vacancies
1
Job Ref.
JB3825542
Preferred Candidate
Career Level
Entry Level
Years of Experience Min: 1 Max: 2
Gender
Female
This job is posted in the following Specialties:
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