- Company Name: Institute of Medical Aesthetics
- Employment Type: Full Time
- Monthly Salary: Unspecified
- Benefits: VISA + HEALTH INSURANCE
- Minimum Work Experience: 2-5 Years
- Minimum Education Level: High-School / Secondary
- Listed By: Employer
- Company Size: 1-10 Employees
- Career Level: Mid-level
- Listed by:
Description: IMA is a training center hosting regular workshops, conferences and training programs for medical professionals. (www.imadubai.com)
The center is based in Dubai Healthcare City, and is part of Avivo Group of companies.
Applicant Profile:
- Must have experience working in UAE
- Minimum 3 years professional experience
- Strong communication and organization skills
- Experience working in a front desk position
- Ability to work under pressure and multitask
ACCOUNTING
- Daily Invoicing & preparation of pro-forma invoices
- Handling payments by credit card, cash and cheque at front desk
- Tracking payments made through e-commerce platform
- Receivable follow up/ Keeping record of Installment plans and sending follow up emails/calls
- Passing entries, sending daily reports/vouchers to the head office
- Handling petty cash and related expense reports
- Maintain Stock Inventory including inventory of products and consumables, monitoring stock levels and updating stocks after each event
- Maintaining sales ledgers
- Maintaining record of payments and balances with key suppliers
- Coordinating process and payments to suppliers
- Keep a record of VAT invoices for VAT returns
- Make sure cash deposits are made immediately on the next day of receipt
- Upon completion of every course, ensure costing sheets are ready and sent to Head Office for approval
RECEPTION
- General reception duties including answering all incoming calls, greeting clients and documenting in computer system.
- Handle phone based enquiries and provide the customer with preliminary information as required and delegate accordingly to the sales team
- Coordinate staff & office requirements between IMA office and head office
- Provide administrative support to the company as a whole from scanning and copying to filing
- Assist with the scheduling of courses and events
- Providing operational support for all events held at IMA from planning to delivery, including catering management with suppliers
- Assist with coordination of staff, patients and equipment on day of courses
- Keep electronic and paper medical records up to date at all times
- Maintaining attendance records of clients
- Coordinating Maintenance for the office
