In order to increase our international and cross-country team, our UAE subsidiary is looking for an Office Manager for Middle East and Poland, based in Dubai.
The candidate has the opportunity to integrate in a young international group which knows a quick growing through Europe and MENA region, with interesting opportunities to develop your career on different positions.
Responsibilities: - Able to travel to Italy and Poland for 20% -25% of the working time
- Support the Group in the departments of: Finance, Legal, HR and Marketing
- Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence
- Trip and agenda organization for the Country Manager and Vice Country Manager
- Designs and implements office policies by establishing standards and procedures;
- Manage relationships with external providers (Bank, Authorities, vendors, service providers, landlord, etc.) ensuring that all items are invoiced and paid on time
- Implement, manage and maintain record keeping, confidential personnel files, purchasing and inventory control systems
- Manage office equipment, maintenance and service contracts and systems
- Assist with Human Resources management: design and implement policies and procedures, manage benefits administration, recruitment, orientation and training of staff
- Maintains office staff by recruiting (job posting, meeting candidates for interviews, testing the candidates), selecting and orienting employees
- Organizing induction programs for new employees
- Ensuring that health and safety policies are up to date
- Record office expenditure and manage the budget
- Management of various payments (wages, expenses notes, contractors' bills)
- Maintain and update the bookkeeping
- Maintain the relation with the auditor
Skills Experience and Requirements:
- 1-3 years' experience as an Administrative Assistant, Office Manager, Secretary
- Knowledge of office management responsibilities, systems and procedures
- Knowledge of basic accounting, data and administrative management practices and procedures
- Knowledge of human resources management practices and procedures
- Experience working with a diverse, multicultural population considered an asset
Desired Skills :
- Strong communication skills
- Excellent time management and organizational skills with strong attention to detail
- Ability to work well under pressure and multi-task without supervision
- Ability to take initiative, problem solve, and make decisions within job scope
- Planning and Organization
- Proactive
- Computer skills and knowledge of Office software packages
- Proficiency in English
- Polish language is mandatory
Job Details Job Location Dubai, United Arab Emirates
Company Industry
Consulting Services
Company Type
Employer (Private Sector)
Job Role Administration
Employment Type
Full Time Employee
Monthly Salary Range
Unspecified
Number of Vacancies
1
Job Ref.
JB3827037
Preferred Candidate
Career Level
Mid Career
Years of Experience Min: 1 Max: 3
Nationality
Poland
Degree
Bachelor's degree / higher diploma
This job is posted in the following Specialties:
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Job Title Office Manager
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