Applications are invited for the position of Finance Specialist – Accounts Payables.
This position is within the Finance Department and reports to the Finance Manager – Accounts Payable. The jobholder is responsible to review, validate and authorize supplier documents in line with the delegation of authorities to ensure correctness of the documents and capture of costs to the appropriate cost centre and expense code.
Key Accountabilities Evaluate supplier contracts/agreements to ensure costs are recognized in accordance with company policy and accounting standards.
Execute Purchase Order quality control, and review transactions setup for cost recognition.
Assist in cost accounting objectives by reviewing all Payables related processes and developing solutions for streamlining the processes and increasing business efficiency
Ensure all invoices are recorded in a timely manner with appropriate rebates/ discounts/chargebacks as are contractually mandated and approved as per the delegation of authorities in EKFC.
Monitor and report overstocking of inventory, identify slow and non-moving items
Monitor and validate “variations” in projects and ensure appropriate communication to the senior management for approvals of any overspend over approved budgets.
Understand and resolve any Financial ledger reconciling
Responsible for optimisation of cash outflows through timely reconciliation of supplier accounts.
Ensure that safe working practices and procedures are implemented and adhered to in accordance with EKFC policies. Promote Safety Culture: Ensuring regular training and awareness sessions in coordination with Safety Department
Produce key statistical and analytical information on cash flow forecast, spend analysis, stock movements and valuations
Report on stock movements, aging of stocks and required provisions and highlight the high-risk areas which require management attention.
Monitor and evaluate the effectiveness of Payable and Stock control plans, identify control risks and develop and implement plans to mitigate these risks.
Advice the Finance manager and senior management on the profile of suppliers based on the volume of business and payment profile.
Lead the automation process for Accounts Payable and Stock Accounting in all units of EKFC and be the super user of the functional module.
Maintain effective business relationships with all relevant internal stakeholders and relevant external entities with the highest standards of business ethics, whilst promptly attending to all critical issues in-order to ensure the services required by the organisation are delivered in the most effective manner.
Essential Requirements and Competencies
Qualification: Graduate in accounting or commerce or equivalent.
Partially qualified professional accountant - Preferred
Experience: Minimum 6 years in the area of Finance.
Working experience in ERP is required.
Exposure to process improvement initiatives - Preferred
Skills: Excellent excel skills
Ability to manage, delegate, motivate and monitor team activity
Excellent interpersonal skills with the ability to communicate at all levels with both financial and non-financial management
Intellectual with a strong commercial acumen
Drive to continually improve processes and seek new challenges
Ability to work well under pressure, working accurately with attention to detail, and meeting deadlines
