Residences and Offices Clerk
At Fairmont Hotels & Resorts, ensuring the safety and wellbeing of our Guests and Visitors is an integral part of our operations. As a clerk your primary responsibility is to support and assist the Residence and Offices Leasing Manager in her daily activities and to ensure the efficient operation of the Residences and Offices in addition to assisting Residences and Offices Concierge in the day-to-day operations
Hotel Overview: A unique blend of contemporary design and urban chic, Fairmont Dubai is an icon in the business heart of the city. Just minutes from Dubai's key attractions, our hotel is linked to the Dubai International Convention Centre. Ten contemporary dining experiences intrigue the palate, our signature Spa and health facilities offer a wealth of amenities, including two terrace sundecks complemented by handcrafted mosaic swimming pools. Fairmont Dubai brings together luxurious surroundings and modern amenities with renowned Fairmont service.
Summary of Responsibilities: Reporting to Residences and Offices Manager / Leasing Manager , responsibilities and essential job functions include but are not limited to the following:
- Report to the Residences and Offices Manager / Leasing Manager.
- Responsible to support and assist the Offices Manager / Leasing Manager in daily activities, as well as to ensure the efficient operation of the Residences and Offices
- Handle inter office and external correspondence
- Organize departmental meetings and transcribes the minutes
- Assist the Residences and Offices Manager / Leasing Manager with projects and company initiatives.
- Liaise with purchasing department and suppliers for projects and procurement of Residences and Offices supplies
- Maintain inventory of white goods, engineering and other supplies for Residences and Offices.
- Handle confidential or classified materials / information, while maintaining professional office etiquette and discretion
- Prepares monthly timesheets, sick leave reports and overtime for Residences and Offices.
- Handle inquiries for the Residences and Offices leasing.
- Assist the Residences and Offices Manager / Leasing Manager monitor and use the EJARI System DEWA procedures and other concerns relating leasing and operations.
- Maintain an organized filling system for the department
- Maintain the master list and ensure renewals and leases are on time.
- Coordinate with Accounting for all the required payments, refunds and all other financial concerns.
- Additional duties, as assigned by the Residence and Offices Manager / Leasing Manager.
Qualifications: - Should have excellent organizational skills
- Have the ability to cope in a fast-paced environment and work under extreme pressure with minimal supervision
- Good communication skills both oral and written
- Minimum keyboarding skills of 40-50 words per minute
- Full proficiency in all office procedures and clerical duties
- Must be able to handle a multitude of tasks in an intense, ever changing environment while remaining calm and collected
- Must be flexible in terms of working hours
- Advanced Computer literacy in Windows, MS Office Suite, and Opera PMS systems is recommended
Visa Requirements: Please note that you must be eligible to live and work in Dubai. We will assist successful applicants with the visa process and provide flights and accommodation.
APPLY TODAY: Whether you're launching your career or seeking meaningful employment, we invite you to visit http://www.fairmontcareers.com/ to learn more about Fairmont Hotels & Resorts-and the extraordinary opportunities that exist!
ABOUT FAIRMONT HOTELS & RESORTS
At Fairmont Hotels & Resorts we offer our guests the finest hospitality experience in each of our destinations. And we know that, to offer our guests the best, we first need to offer our employees the best. That's why you'll find exceptional work opportunities-throughout North America and the Caribbean, Europe and Africa, the Middle East and Asia Pacific-as well as industry-leading training, career development, recognition and rewards. Fairmont Hotels & Resorts is a celebrated collection of hotels that includes landmark locations like London's The Savoy, New York's The Plaza, and Shanghai's Fairmont Peace Hotel. Our teams are guided by values of Respect, Integrity, Teamwork and Empowerment; we employ the highest ethical and quality standards, treating all colleagues with fairness and dignity. A community and environmental leader, Fairmont is also regarded for its responsible tourism practices and award-winning Green Partnership program. An exciting future awaits!
