Scope Of Work: Ensure to make payments to vendors, lenders and others within prescribed terms, assuming that an original invoice is presented which agrees with our internal records of a purchase order and delivery note.
Job Responsibilities: 1. It is the responsibility of the Accounts Payable to record those vendor payments scheduled on the property Critical Date/Payment List. All critical payments must be on a timely basis.
2. Proper pricing verified by individual purchasing the item(s) or services.
3. Ensures the accuracy of records and reports any deviations.
4. To pre-check incoming invoices for proper approvals and support daily.
5. To notify Vendors in writing that all invoices must be addressed for the attention of Accounts Payable only.
6. Prepare and post any monthly closing adjustments.
7. To demonstrate the 12-Service Excellence Basics.
8. Keeps updated with the latest industry trends and new product in the market.
HR Responsibilities:
9. Provides feedback on performance for the purpose of performance evaluations regarding colleague probation periods, annual performance reviews, promotion or transfer consideration and salary reviews.
10. Attends all hotel trainings as required.
11. Adheres to all HR and hotel policies and procedures.
12. Continually strives to improve self; knowledge and skills.
Financial Responsibilities:
13. To ensure suppliers' payments are made on a monthly basis and all scheduled payment dates are adhered to.
14. To ensure proper purchase authorization: a copy of the approved purchase order which must be attached to the vendor invoice.
15. To reconcile vendor statements on a monthly basis and maintain these documents on file for three (3) months.
16. To ensure careful consideration when approving prepayment of items, goods, or service to protect hotel revenues.
17. To ensure all invoices rendered for payment are cancelled by a "paid" stamp.
18. To actively participate in all hotel energy saving and recycling initiatives.
General Responsibilities: 19. Attends departmental meetings and daily briefings as required.
20. Ensures that the appropriate standards of conduct, dress, hygiene, uniform and appearance are maintained at all times.
21. Strictly adheres to the hotel's Policy on Confidentiality and Ethics.
22. To actively participate in all EHSMS and FSMS requirements.
23. To carry out any additional tasks and projects as requested by the Financial Controller.
Job Requirements Competencies & Skills Essential Ethics/Integrity
Decision Making
Dependability
Adaptability/Flexibility
Desirable/Preferable
Impact & Influence
Winning Attitude
Learning and Continuous Development
Communication Skills Personality Traits
Essential Confident
Self Motivated
Outgoing & Friendly
Desirable/Preferable
Patient & Kind
Sense of Humour
Energetic
Knowledge & Language
Essential Basic Knowledge of Accounting Systems
Basic Knowledge of Accounting Principles
Intermediate Spoken and Written English
Desirable/Preferable
Good Knowledge of Accounting Systems
Good Knowledge of Accounting Principles
Advanced Spoken and Written English
Education Essential High School Graduate
Desirable/Preferable
High School Graduate
Experience Essential Minimum of 2-Years Experience as an Accounts Payable Clerk in 3 or 4 Star Hotels
Desirable/Preferable
Minimum of 1-Year Experience as an Accounts Payable Clerk in 5 Star Hotels
Travel
None
Date Needed By
1/10/2018
# of Hires Needed
1
