Meetings and Groups Planner

With more than 40 years in the industry and offices in over 50 countries, American Express Meetings & Events delivers end-to-end event management solutions for our clients. Reporting to the Market Leader based in Singapore, this role you will be supporting our clients in planning and coordination of corporate meetings & events.

Job Responsibilities

• Responsible for end to end planning and coordination for meetings and events (Incentive trip, Dinner & Dance, Conferences, Product Launch, Company Tours etc)
• Act as the key client contact for program including proposal creation and presentation, contracting, regular WIP reviews, ongoing engagement and escalation as needed
• Source, Negotiate, Contract and Manage all vendors / suppliers for the meeting and ensure quality services at efficient rates
• Create and manage critical path for event(s) including key dates internally and externally
• Create, design and manage all aspects of the program (food and beverage, activities, transport, design theme etc)
• Attendee Management and associated aspects (initiations, itineraries, rooming lists, special needs, dietary requirements, attendee communications etc)
• Coordinate with the air ticketing team for the event to ensure seamless operations and client facing engagement
• Facilitate all supplier payments including regular reporting on fund movements
• Create and manage the initial, negotiated, working and final budgets throughout the program in an accurate and timely manner
• Proactive management of event, account and profitability
• Full financial reconciliation post event within defined SLA parameters
• Coordinate and support teammates in fulfilment and execution of meetings & events
• Participate in audit compliance and support operational excellence initiatives

Requirement

• Diploma or Degree in Hospitality, Tourism, Marketing or a related field
• At least 5 years of relevant experience in Events & Meetings Management
• Proven track record in end to end management of corporate meetings & events
• Ability to work with the clients to develop programs, including destination selection, site inspections, negotiations, costing and onsite management through final billing
• Ability to work within budgetary parameters and meeting critical deadlines
• Independently handle multiple projects in a fast paced, time sensitive environment
• Candidate should be flexible, detail oriented and able to work under pressure.
• Ability to communicate effectively and professionally with all levels of management, vendors and clients exhibiting excellent written and verbal communication skills
• Must be proficient in Microsoft software including Word, Excel and PowerPoint applications
• Proficient in Events Software, i.e. EventsPro, Starcite, Cvent or similar
• Comfortable working both independently and as part of a team

Comprising but not limited to ( Conferences, Networking Receptions, Gala Dinners, Incentive Trips, Product Launches and Hospitality )

Location Singapore

Singapore

It is our policy to provide equal employment opportunities to all individuals based on job-related qualifications and ability to perform a job, without regard to age, gender, gender identity, sexual orientation, race, color, religion, creed, national origin, disability, genetic information, veteran status, citizenship or marital status, and to maintain a non-discriminatory environment free from intimidation, harassment or bias based upon these grounds.