MORE ABOUT THIS JOB YOUR IMPACT
Are you passionate about working in a fast paced environment, with a diverse group of individuals and on various projects? We are looking for a professional to join our team who can multitask and provide assistance in various administrative tasks.
OUR IMPACT
Our core value is building strong relationships with our institutional clients, which include corporations, financial service providers, and fund managers. We help them buy and sell financial products on exchanges around the world, raise funding, and manage risk. This is a dynamic, entrepreneurial team with a passion for the markets, with individuals who thrive in fast-paced, changing environments and are energized by a bustling trading floor.
RESPONSIBILITIES AND QUALIFICATIONS HOW YOU WILL FULFILL YOUR POTENTIAL
The Securities Division is seeking an Assistant to support senior management and various teams within the Securities Division and be part of a broader team of Assistants based in Singapore. This is an excellent opportunity that requires the ability to multi-task effectively and be proactive in a fast-paced, dynamic environment.
Job Summary - Schedule meetings, manage inbox and calendar. Handle day to day administrative responsibilities for senior management within the Securities Division
- Prepare complex international and domestic travel arrangements including: booking flights, visa applications, accommodation, foreign currency orders, chauffeur cars, arranging meetings and preparation of itineraries
- Act as gatekeeper, screening phone calls and email, responding or delegating to insure timely response
- Handle extremely confidential and proprietary information with utmost discretion
- Handle invoices and expenses ensuring all are paid on time while adhering to strict compliance guidelines
- Professional communication skills are essential for reading email on a daily basis and passing messages. Confidentiality is critical for all communications.
- Various administrative and ad hoc tasks
SKILLS & EXPERIENCE WE'RE LOOKING FOR
Basic Qualifications - Hardworking, good judgment, flexible and motivated to work in a fast paced environment
- Attention to detail, proactive and efficient with the proven ability to take initiative
- Organized; good time management skills; ability to multi-task and manage conflicting priorities
- Outgoing, self-confident, energetic and friendly demeanor
- Exhibits curiosity, creativity and quick thinking
- Team player who can work and contribute in a team environment to achieve goals
- Responsible and responsive - willing to go the extra mile
- Experienced in Microsoft Office: Outlook, Word, Excel, PowerPoint and comfortable learning n new technologies/applications
- Excellent telephone communication skills
- Able to handle confidential information appropriately
- Fluent in Chinese and English (both written and spoken)
