Job Description Requisition ID: 1905757145W
Performs numerous diversified secretarial, clerical, and administrative duties and responsibilities for the Executive. Duties may include normal secretarial activities such as connecting with senior leaders, coordinating townhalls, senior leader visits and 1:1 meetings, word processing, scheduling appointments, team building events, expense reports etc. Also coordinates and assist in preparing associated business reports. This role requires connecting with multiple senior leaders in the organisation to schedule appointments and meetings.
Responsibilities - Provide every aspect of secretarial & administrative support to assigned leaders
- Make extensive travel arrangements (including but not limited to: flight and hotel reservations, travel visa and visa letter preparation, car rental / ground transport arrangement)
- Meetings Arrangement (Local & Overseas)Teleconference Arrangement
- Concur Expense Claims Submission and tracking
- Ariba and other internal system/process orders and tasks
- Preparation / Collation of Presentation and Meeting Materials
- Calendar Management to assigned leaders
- Shared Admin Duties (including but not limited to: ordering stationery supplies)
- Managing with Corporate Events, including Town Hall, country POAs and external association meetings
- Visitors' Hospitality
- Support the onboarding and clearance process for new hires
- Support ad-hoc tasks as assigned
Qualifications At least 8 years of secretarial working experience * Candidates must possess minimum 5 years of experience in a MNC/FMCG environment
- Ability to support multiple stakeholders in a multicultural environment that promotes diversity and inclusion
- Resourceful with proven ability to multi-task
- Independent and a team player to participate and engage with other EAs/secretaries during company events and when the business need arises
- Enthusiastic and possess positive attitude
- Strong interpersonal and communication skills
- Pleasant and approachable
Primary Location
Singapore-Singapore-Singapore-
Organization
Johnson & Johnson Pte. Ltd. (8435)
Job Function Administration
Requisition ID
1905757145W
