Hi, we are looking for an Executive Assistant for a leading Technology MNC Firm in Singapore.

The Opportunity

• Experience to work in a well-known Multi-National Tech Firm
• Great working culture within company
• Involve in communicating with Key stakeholders from other regions

The Talent:

• Looking for candidates that has at least 5 years of secretarial experience.
• BSc/BA in Business Adminsitration, PR/marketing, hospitality management or related field is preferred
• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments/updating calendars a must.
• Strong attention to detail.
• Skilled in project management.
• Organized, detail-oriented and can manage time effectively with top-notch prioritization skills.
• Able to organize and manage large amounts of emails, requests, tasks, schedules and information.

Job Description:

• Manage and maintain VP's schedule, acting as liaison for VP, including scheduling travel and conferences, making
• Managing diary/calendar and e-mails, potentially also including calls and voicemails.
• Monitoring actions and manage reminders
• Managing internal and potentially external correspondence
• Arranging meetings including co-ordination of Team Meetings and larger external events.
• Co-ordination of travel arrangements, including organizational preparation and follow up like booking of travel expenses
• Booking meeting rooms / venues for the team.
• Managing Workflows and monitoring items like vacation requests, purchase orders, internal orders, distribution lists, Inventory etc.
• Perform and monitor purchase activities (e.g. office material, business cards, 3rd Party purchasing), including master data creation and administration, creation of shopping carts, reporting and tracking on purchase orders Updating materials including PowerPoint and excel spreadsheets for meetings and presentations
• Preparation and follow up of meetings including taking meeting minutes.
• Manage shared drives and communities
• Admin support for new starters into the team to include ordering of equipment and monitoring induction.
• Central contact and all other ad-hoc support as needed by Manager and his/her team.
• Resolving issues with some complexity with limited guidance
• Developing collaborative work relationships within own team and cross-functional, including representation of team towards senior management
• Supporting internal projects, including decision taking within clearly defined framework of departmental guidelines and practices
• Supporting knowledge sharing within the team and prepares decision taking
• Managing controlling and reporting activities on behalf of manager, e.g. creation, staffing and reporting on internal orders, reporting on cost centers and profit centers, creation and maintenance of C-Users
• Monitoring Budget

Next Step:

Prepare your updated resume (please include your current salary package with full breakdown such as base, incentives, annual wage supplement, etc.) and expected package.

Simply click on 'Apply here' to drop your resume or send your resume to both and !

All shortlisted candidates will be contacted.

Name: Kelly Moh Xue Ying

Direct Line: +65 6697 7932

EA License No: 91C2918

Personnel Registration Number: R1658610

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