Team ORSA has a contingent requirment to provide non personal, general administrative support services to the San Antonio Military Medical Center SAMMC located in Joint Base San Antonio, Fort Sam Houston, Texas.

General Duties:

• Greet and receive visitors and providing assistance as appropriate. Answer telephone calls, take messages and/or direct call to appropriate office staff member, and schedule appointments.
• Transmit, receive and acknowledge documents and electronic mail and messages, as well as deliver time sensitive information to appropriate staff. Utilize and manage communication pager or intercom system to page staff members.
• Prepare and review a variety of correspondence including reports for clarity, completeness and grammatical and procedural correctness. Address mail out documents; fax, file, copy, scan, collate, and bind materials for reports and/or distribution.
• Prepare and maintain suspense logs, spreadsheets, and automated files as required by local policy or Division, Department, Branch or Section Chief. Maintain current on-call listings, alert rosters, and directories for designated offices and agencies.
• Maintain administrative calendar, schedule conferences, and meetings. Send out reminders to specified individuals regarding assigned commitments.
• Collect, sort, and deliver incoming correspondence and deliver outgoing correspondence to designated distribution center. Generate and format reports, forms and listings; requisition and maintain designated forms in stock for office usage.
• Make travel arrangements through Defense Travel System (DTS) and in accordance with appropriate travel regulations and preparing travel orders and travel vouchers.
• Prepare routine and advanced correspondence including letters, memoranda, and reports.
• Type and review a variety of correspondence including reports for clarity, completeness and grammatical and procedural correctness.
• Copy, address and mail out documents.
• Operate a variety of computer software packages (Microsoft Office, Word, Excel, and Power Point) to include military specific computer programs (CHCS, AHLTA, Web-AEFSS, DMHRSI, ATAAPS, DTS, Essentris, and ACMP).
• Complete all required initial and annual training in accordance with hospital policy.

Specific Task Responsibilities:

• Provide administrative and customer support services
• Ability to utilize various computer software tools and/or systems to create and provide a variety of reports in support budget management.
• Provide budgetary and statistical support.
• Serves as a Program Analyst at BAMC on contract request per under Government oversight and supervision.
• Prepare contract requests for additional resources, option years, and modification of contracts per the direction and guidance from the Subject Matter Expert.
• Serves as a planner, analyst, and assist the Chief, Information Management Division in gathering and analyzing information for management's use in cost analysis. Determines availability of data and methodology for generating requested data.
• Assist with the development and validation procedures for collecting, manipulating and displaying data. When complex or non-standard applications or methodology is needed, uses workload and manpower data from various sources to provide source data.
• Assists in analyzing data to identify trends, deficiencies, and accomplishments. Prepares reports and/or briefings to the Command of analysis results for use in the decision-making process.
• Assist in preparing the MEDCOM Form 815, Request for Services Contract Approval (SCA), processes.
• Maintains and transmits monthly Tracking Report for Approvals and Disapproval of contract of SCA packets.
• Assistant with the in and out processing of all Contract Service Providers at BAMC. Assist in with efficient and formal plans for in and out processing of contract personnel, as well as, perform quality checks on paperwork submitted on contract personnel to ensure compliance under the direction of Government oversight and assistance.
• Performs a variety of administrative, and statistical functions to support budget formulation. Assignments include new and unusual work situations, which require the adaptation of guidelines. Assist with the coordination of timely submission of budget estimates by line program managers and staff officials. Organizes budget data according to appropriation account, object class, and line item code.
• Reviews estimates to assure that amounts requested are within established guidelines. Researches, complies, verifies, and summarizes data involving salaries, expenses, and object class. Determines the percentage difference of amounts requested by comparison against prior year expenditures. Selects and enters budgetary information on a wide variety of related forms, schedules, and reports.
• Consolidates budget estimates and prepares all forms and required documents for review and funding approval. Provides information to program managers and action officers on procedures, forms, and documentation required to support budget estimates. Coordinates the timely submission budget estimates.
• Gathers, extracts, and compiles data for use in recurring and nonrecurring report formats and provides status updates on a regular basis.
• Compares current estimates with ongoing expenditures on a continuing basis. Prepares statistical reports, noting variances and assisting in determining cause and effect.
• Compiles a wide variety of reports and financial statements using a broad assortment of software systems and programs.
• Determines appropriate format and ensures results provide accurate reports. Utilizes a wide variety of retrieval and reporting software such as Database Commitment Accounting System (DbCAS); Defense Medical Logistics Standard Support (DMLSS), Computerized Accounts Payable System Windows (CAPS-W), General Fund Enterprise Business System (GFEBS) system, and Accounting Transactions Ledger Archival System (ATLAS)

Qualifications and Expertise:

• Read, write, comprehend, and speak fluent English.
• Must be computer literate.
• Possess knowledge of medical terminology.
• Must possess a high level of accuracy and attention to detail.
• Must obtain and retain on active status any required certification or licensure as required for the position.
• Possess the ability to work across all levels of the organization in a professional manner and speak professional on the telephone.
• Must be able to type a minimum of 45 words per minute (wpm).
• Must be able to operate basic office equipment i.e. photocopier, facsimile machine, multi-line phone, voice systems and pager systems, using e-mail, mailing machines, word processing.
• Must possess strong organizational skills and ability to prioritize.
• Must have prior clerical experience.
• Must have customer service and time management skills.

Education:

• High school Diploma or GED

**This position is contingent on contract award**

ORSA Technologies, LLC is an Equal Employment Opportunity EEO/Affirmative Action Employer, committed to excellence through diversity. All eligible candidates (minorities, women, veterans, and individuals with disabilities), are encouraged to apply for position vacancies as appropriate.

Job Posted by ApplicantPro

Learn more...