The Federal Reserve Bank of Minneapolis is looking for an Executive Assistant to the President. This position acts as the first point of contact between the President and all of the entities with which the President is involved, both within and outside the Bank. The Executive Assistant to the President requires a high level of organizational, communication and technical skills and the ability to anticipate, prioritize and self-direct. This position provides assistance and information to local business and community leaders, national agencies and the public, and provides the President with a sense of stability, control and organization through strong interpersonal interactions with Bank staff. The Executive Assistant to the President must have the highest integrity, strong discretion, excellent interpersonal skills and a high level of emotional intelligence.
Overview of Responsibilities
Provides executive level administrative and project management support for the President in all of his professional activities inside and outside the Federal Reserve System (System). Responsibilities include maintaining and monitoring incoming mail, hard copy and electronic, for appropriate distribution and responses, which may include classified Federal Open Market Committee (FOMC) communications. Resolves routine to complex inquiries and coordinates business functions, meetings and all domestic and foreign travel arrangements. Works with other Bank officers or other members of staff to promulgate or receive information to solicit action.
Acts as the Presidentepresentative to outside contacts, professionally handling calls and inquiries to foster accessibility to President. Uses discretion and judgment in screening visitors and telephone calls. Serves a first point of contact for the System and external requests for the President. Screens requests appropriately. Greets and escorts VIP guests, working directly with their offices to coordinate meeting, travel and other routine arrangements. Reviews meeting and speech requests for feasibility and ensures all outside speaking requests fall outside the blackout period associated with the FOMC meetings. Maintains organized meeting and speech files.
Communicates with all levels of Bank staff, Board of Governors staff, and the general public. May also interact with top-level individuals such as members of the Bankoard of Directors or members of the Conference of Presidents. Builds strong and effective relationships within the System in order to effectively perform job duties and to be of assistance to the President.
Coordinates arrangements for meetings and manages the distribution of meeting materials, ensuring all materials are properly compiled with appropriate classification and handling is adhered to, as well as scheduling calls and appointments.
Ensures effective project management of Presidentuties related to their Bank and System obligations. Works independently on special assignments, such as coordinating with other departments or units, acting as a liaison with the business community on behalf of the President, maintaining sensitive personnel information, monitoring information and providing regular status reports, and assisting with budget preparation. Gathers and compiles documentation for high-level meetings, handles confidential and sensitive materials; and prepares agendas and presentation materials, arranges audio-visual support and works with catering to select meals, including formal dinners.
Drafts, edits, researches, and proofreads basic to complex or confidential correspondence, reports and presentations to Bank management, the Board of Directors, and senior officials in and outside the System; relays confidential information; maintains and organizes executive level information.
Ensures Executive Services Department compliance with Bank and FRS policies.
Performs ad-hoc executive level assignments/projects as required and may provide back-up support to other Executive Assistants.
Qualifications Qualifications Bachelor's Degree or equivalent combination of education and experience.
6 years of direct job-related administrative and/or project management experience.
Demonstrated excellent project management and analytical skills.
Technical skills with advanced proficiency in Microsoft Word, Excel, PowerPoint, various Internet and information sharing applications.
Outstanding interpersonal skills, including the ability to interact with high-profile contacts, international customers, and FRS staff with a high level of professionalism and sound judgment.
Excellent verbal and written communication skills with a high level of attention to detail to ensure accuracy and completeness.
Excellent customer service skills to include superior teamwork.
High standards of confidentiality due to possible access to sensitive information.
Other
This position requires working outside of normal business hours as needed in order to support the completion of critical business objectives.
This position has additional screening requirements due to information accessed while performing the job. The screening areas include education/employment verification, criminal history, credit history, and reaches out to references and people that you know well.
This position requires access to FOMC information, access which is limited to tected Individuals.otected Individuals include, but are not limited to U.S. citizens, U.S. nationals, and lawful permanent resident aliens (also known as en card holders) who are eligible for and seeking United States citizenship within the requisite timeframes.
