IMPORTANT: If you have an existing application please go to the Manage Application link and review and update your application prior to applying for a new position. System restrictions do not allow you to modify your application after you have applied to a posting.

Position Information

Quick Link

www.calpolyjobs.org/applicants/Central?quickFind=166092

Requisition Number

104456

Position Title

Admin Analyst/Spclst 12 Mo

Job Posting Title

Administrative Analyst/Specialist - Non-Exempt - 12 Month

Regular / Temporary

Regular

Working Title

College Grants Analyst

Full / Part Time

Full-Time

If part-time, indicate time base

Appointment Duration / End Date:

Department

R&SP-Grants Development (203400)

College / Division

Academic Affairs

Salary Range

$3,288 - $5,695 per month.

Pay Basis

Monthly

Pay Plan

12-month

Position Description

***THIS POSITION IS OPEN UNTIL FILLED***

The Grants Development Office (GDO) is an academic support office within the University's Research and Economic Development Office. The mission of the office is to provide guidance, information, and services to administrators, faculty, and staff engaged in extramurally funded research, instruction, professional development, and community service projects. Under the general supervision of the Director of the Grants Development and Sponsored Programs Offices, the College Grants Analyst will serve as a liaison between the central research administration support offices, Grants Development and Sponsored Programs, to provide essential pre-award and post-award administrative support for the College's sponsored project activities.

The following examples illustrate typical work activities and are not meant to be all inclusive or restrictive:

• Serve as the primary contact and liaison between the central research administration support offices and the faculty/staff engaged with sponsored research endeavors within the College.

• Maintain current knowledge of research administration policies and procedures, and best practices, to effectively and appropriately advise or resolve issues.

• Regularly interact with administrative units, i.e., Office of Research, Grants Development (central office), Sponsored Programs, and Technology Transfer, to facilitate on-going updates and information regarding the compliance or status of proposals and sponsored project activities, as appropriate to project directors, deans and/or department chairs, and organization executive management.

• Interact regularly and provide support to various campus administrative units to facilitate institutional compliance and oversight of research related operations.

• Participate in presenting topical workshops to faculty and program directors.

• Participate in reviewing and implementing proposal processing and project expense procedures.

• NOTE: To view the full position description including all the Duties and Responsibilities

• Up to (3) three positions available.

Minimum Qualifications (Staff Only)

Equivalent to graduation from a four-year college or university. One year of technical or administrative experience. A graduate degree in a related field may be substituted for one year of the required experience. Additional qualifying experience may be substituted for the required education on a year-for-year basis.

Required Qualifications / Specialized Skills

• Working knowledge of or the ability to quickly learn grants and contracts development and research administration and the ability to keep abreast of issues in higher education and research administration.

• Working knowledge of or ability to quickly learn University infrastructure, policies, and procedures.

• Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques; and effectively report on analysis, findings, and recommendations.

• Ability to research and analyze information with the ability to apply discretion and initiative in recommending appropriate solutions to resolve problems.

• Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program.

• Ability to take initiative, independently plan, organize, coordinate and prioritize work, and perform in various situations where numerous and diverse demands with time constraints and overlapping requirements are involved.

• Excellent computer skills with demonstrated proficiency using standard office software programs, including word processing, formulas in spreadsheets, data entry, email, and online calendars. General knowledge and ability to use the internet (i.e., websites, email, online proposal preparation, document uploads, and other electronic research tools).

• Excellent organizational and time management skills with the ability to maintain a high degree of accuracy while setting own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines.

• Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.

• Demonstrated ability to work in a professional manner effectively and cooperatively with a diverse clientele, including interactions with difficult and demanding individuals both in public and private organizations.

• Excellent communication skills with the ability to provide training to others. Must be able to communicate professionally, openly, and effectively with the ability to identify and understand questions and provide helpful responses for problem resolution.

• Excellent written communication and proofreading skills (spelling, punctuation, and grammar) with a high attention to detail.

• Demonstrated ability to maintain a high degree of confidentiality.

• Ability to foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere.

• Ability to learn and adapt to the use of new technology, such as web-based tools.

Preferred Qualifications / Skills

• Experience in a University sponsored programs or similar office with experience in grants and contracts preparation and submission.

• Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude.

• Proficiency in using Microsoft Office, including Outlook, Word, Excel, Access, and PowerPoint, and ability to quickly learn a variety of computer programs, as well as specific knowledge of funding search engines such as Sponsored Programs Information Network (SPIN), grants.gov, and other various computer applications and web-based programs to enter and retrieve information, program databases, and research funding sources.

Special Conditions (Staff)

***THIS POSITION IS OPEN UNTIL FILLED***

• Must be willing to travel and attend workshops and/or training programs off-site for occasional professional development.

• Must be able to work overtime, occasional holidays, and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis.

• Ability to work in a busy office with related noise from office equipment and people.

• Must be able to work outside regular office hours to meet grant deadlines.

• This position classification has been defined as non-exempt and is subject to overtime provisions of the Fair Labor Standards Act (FLSA).

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

May be required to complete a Supplemental Employment Application Questionnaire, which contains questions pertaining to conviction history, and submit it when requested by Cal Poly. This disclosure is confidential and will not necessarily preclude applicants from employment.

Retired CalPERS members selected for this vacancy must request and be approved for reinstatement from retirement prior to the start date. Employment of retired CalPERS members will typically be for 90 days or less and must be for work requiring specialized skills or for a bona fide emergency to prevent stoppage of business.

Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly, San Luis Obispo. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Note: Cal Poly cannot deny an applicant a position solely or in part due to a criminal conviction history until it has performed an individualized assessment and linked the relevant conviction history with specific job duties in the position being sought.

Please note: Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. Sensitive positions are those requiring heightened scrutiny of individuals holding the position based on potential for harm to children, concerns for the safety and security of people, animals, or property, or heightened risk of financial loss to Cal Poly or individuals in the university community.

• Up to (3) three positions available.

For health and wellbeing, Cal Poly is a smoke & tobacco-free campus. The university is committed to promoting a healthy environment for all members of our community.

Pre-Employment Conditions (Staff)

Background / Fingerprint

Benefits Eligible

Yes

Job Open Date

05-03-2017

Job Close Date

Review Begin Date

How to Apply

To apply, visit WWW.CALPOLYJOBS.ORG to complete the required online staff application and apply to requisition #104456. Applicants will have the option of attaching a Cover Letter, Resume and three Letters of Recommendation via the online employment system. Applicants needing computer/internet access may contact Cal Poly Human Resources at: (805) 756-2236, for information on available resources.

At California Polytechnic State University, San Luis Obispo, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility.

Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. California Polytechnic State University is an affirmative action/equal opportunity employer/minorities/females/vet/disability.

Internal Recruitment Only

No

Projected Start Date (Faculty Only)

Additional Information Contact Name (Faculty)

Additional Information Contact Phone (Faculty)

Additional Information Contact Email (Faculty)

Department Information (Faculty)

IMPORTANT: If you have an existing application please go to the Manage Application link and review and update your application prior to applying for a new position. System restrictions do not allow you to modify your application after you have applied to a posting.

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