Job Summary: Under the supervision of the Director, the Contract & Grant Financial Analyst is responsible for the review and reconciliation of Research and Sponsored Projects accounts. The Contracts & Grants Analyst will effectively use available resources to ensure the accuracy of research accounting records and address financial issues to secure the continued success of SJHH research. This individual must be able to function as a skilled expert in grant accounting and grant-related issues.

Essential Values-Based Competencies: Demonstrates values-based competencies in line with the four core values that are the foundation of all activities performed by employees in order to achieve the Mission of the St. Joseph Health. (See attached behavioral definitions of competencies.):

Dignity: Demonstrates competence in communication and interpersonal relations.

Excellence: Demonstrates competence in continuous improvement, continuous learning, accountability, and teamwork.

Service: Demonstrates competence in customer/patient focus and adaptability.

Justice: Demonstrates competence in community orientation and stewardship.

Essential Functions:

• Works closely with other Research team members to establish budgeting and procedural matters, reviews, reconciles and files all financial reports. Reviews and verifies changes and adjustments to project accounts to ensure accuracy prior to processing. Acts as the primary liaison with the ministries' Finance departments for SJHH. Alerts management of findings as appropriate. Assists with budgeting, interpreting account records, maintaining back up accounting system, correcting errors, and recommending solutions to problems.
• Assures timely, accurate data reporting and assists with adherence to department policy in accordance with federal regulations, agency guidelines and Institutional policy. Routinely follows up with ministry Finance offices on outstanding invoices.

• Assists with coordinating departmental budgets and needed reports. Works to establish appropriate priorities and strives for timely, quality completion of tasks.
• Seeks open communication, trust and a proactive team approach to problem solving and process improvement. Collaborates with research personnel and ministries to broaden perspective and to educate research staff.
• Works with staff and researchers to ensure study funds are allocated in agreement with the study budget.
• Actively participates in meetings and other dept. forums. Contributes new ideas for improving process, customer service and quality.
• Actively participates in team approach to problem solving and process improvement. Organizes work assignments with associates/departments while being sensitive to their work demands. Willingly accepts alterations in work assignments to meet research department/organization's needs. Responds quickly to requests for assistance from colleagues and works to resolve conflicts.
• Works collaboratively with clinical investigators, coordinators and clinical research support departments. Facilitates problem solving. Identifies and recommends improvements to processes.
• Demonstrates a commitment to quality through effective planning and organizing and execution of assigned responsibilities. Appearance and behavior exemplify the professional image of the department and the values of SJH.
• Demonstrates a commitment to continuing professional development through ongoing education and/or training. Reinforces department commitment to customer service and total quality improvement.

Additional Responsibilities:

• Other duties as assigned by manager.

Core Position Competencies: Outline core competencies related to position functions:

(Level 1: Basic, Level 2 Intermediate, Level 3: Advanced)

Competency Description Level

Research Accounting Knowledge Base Demonstrates knowledge of compliance and legal requirements of research accounting. 2

Technological Competence Familiar with ministry information systems including Meditech and Allscripts; maintains computer and office equipment skills. 1

Workload Management Prioritizes and completes assigned functions within required timelines. 2

Problem Solving Identifies, addresses, and escalates issues related to research accounting functions; makes valid and reliable assessment of information; demonstrates persistence and overcomes obstacles. 2

Communication Skills Communicates effectively through both verbal and written method of communication. 2

Additional Knowledge / Skills / Abilities:

• Proven skills using software such as MS Office and database management software.
• Proven analytical and critical thinking skills. Demonstrated ability to communicate effectively.
• Ability to set goals and judge results in accordance with the highest standards.

Information Management:

• Treats all information and data within the scope of the position with appropriate confidentiality and security.
• Follows all policies developed by the IT Department to support change management, confidentiality, and security.
• Respects the dignity, confidentiality, and privacy of patients as governed by the HIPAA Privacy Rule.
• Maintains organizational, employee, and patient confidentiality at all times.

Risk Management:

• Cooperates fully in all risk management activities and investigations.
• Reports promptly any suspected or potential violations to laws, regulations, procedures, policies, and practices, and cooperate in related investigation.
• Conducts all transactions in compliance with all company policies, procedures, standards, and practices.
• Demonstrates knowledge of all applicable compliance and legal requirements of the job based on the scope of practice of the position.

Minimum Position Qualifications:

Education: B.A. or B.S. degree

Experience: Significant successful work experience (2 or more years) in accounting and fiscal reporting in an administrative setting.

Preferred Position Qualifications:

Degree in accounting. Demonstrated experience with fiscal aspects of extramurally funded projects in a hospital environment.

St. Joseph Heritage Healthcare (SJHH) is one of California's most respected medical groups. With over 3,000 employees and 75 locations throughout California, including, Northern California, Orange County, High Desert and Los Angeles County, SJHH has been continually recognized as a leader in quality, customer service and information technology. This kind of success is the result of team work, a commitment to excellence and a strong adherence to the organization's mission, vision and values.

St. Joseph Heritage Healthcare (SJHH) provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, St. Joseph Heritage Healthcare (SJHH) complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.