Job Title Administrative Assistant
Business Segment Parks & Resorts
Responsibilities Summary The Administrative Assistant for the CW Food department is responsible for providing overall administrative support to the CW Food Directors and Management team.
Responsibilities - Manage complex schedules and coordinates meetings with internal and external parties utilizing multiple calendars
- Determine importance of meeting requests and schedule accordingly
- Handle heavy call volume, and acts as back up for the Sr Leadership area administrative assistants as necessary
- Perform basic administrative tasks, e.g. photocopying and filing. Maintains proper recordkeeping and filing system for all work. Order and manages office supplies/inventory for team.
- Distribute department mail; maintain department calendar and attendance records
- Compose and type routine e-mail and other correspondence
- Coordinate travel schedules and arrangements. Collect required travel documentation, prepares and processes expense reports ensuring adherence to established travel policy guidelines; ensure the timely processing of expenses utilizing the latest T&E electronic process for payment to Corporate credit cards.
- Provide administrative support for various projects, including preparing PowerPoint and other presentation materials as requested by management
- Maintain contact lists and meeting attendee email groups
- Coordinate staff meetings, employee functions, conferences and client meetings as necessary. Coordinate visitor requests with Parking and Security.
- Assist in new hire onboarding (id badge generation, name plates, desk set-up, etc.)
- Coordinate maintenance of office equipment with appropriate vendors
- Maintain general suite order and cleanliness
- Perform other related duties as requested by management
Job Number 39160BR
Posting Category Administrative Support
Country United States
Sub-Business CW Operations/CW Tech
About Us Universal Studios Hollywood is the Entertainment Capital of L.A. featuring a movie-based theme park and Studio Tour, and bridged by Universal CityWalk, a dynamic entertainment, shopping and dining complex. Universal Studios Hollywood is an industry leader due to its impressive talent base of highly creative professionals who inspire and produce compelling entertainment and innovative attractions that immerse guests in an authentic Hollywood experience. Universal Studios Hollywood's team of professionals enjoys a unique culture where fun, hard work and high-quality results are priority, resulting in an employee base that is proud to work here. The company offers equally unique opportunities for employees to expand their careers within Universal Studios Hollywood, Universal Parks & Resorts, and the broader NBCUniversal family. It's a big universe, where do you fit in?
State/Province California
Career Level Entry-Level
Qualifications/Requirements gh School Diploma/GED and minimum of 2 years of experience in an Administrative Assistant capacity in increasingly responsible roles
- Proficiency in Microsoft Word, Excel, Outlook and PowerPoint
- Knowledge of all basic office equipment required
- Interested candidates must submit a resume/CV through nbcunicareers.com to be considered
- Must be willing to work in Universal City, CA
- Must be willing to submit to a background investigation
- Must have unrestricted work authorization to work in the United States
- Must be 18+ years or older
- Must be covered by Solutions, NBCU's Alternative Dispute Resolution Program
Desired Characteristics evious experience supporting a senior executive strongly preferred
- Excellent organizational, verbal and written communication skills
- Demonstrated ability to work with all levels of employees and management, and willingness to give assistance to co-workers in other areas. Strong team player.
- Pleasant, professional attitude and personality
- Strong time management skills and a demonstrated ability to work independently under pressure and meet tight deadlines. Ability to multi-task and be flexible is essential
- Ability to work with and maintain confidential information
- Self-starter with ability to follow through with minimal supervision
City Universal City
Notices NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.
