Job Description Administrative Assistant, Office of the President
Responsibilities: - Provide a full range of administrative support to the Chief of Staff, the Executive Director for Diversity and Inclusion, the Senior Project Manager and the Presidentxecutive Assistant.
- Manage scheduling and travel arrangements for the Chief of Staff.
- Promote a positive image of the University by greeting and receiving visitors to the Presidentffice and referring enquiries/problems to the appropriate person or department.
- Using the Kuali Financial System, create check requests (DVs), purchase requisitions, etc., ensuring proper routing, approval and follow through.
- Using Concur, process travel and expense reimbursements and reconcile purchasing cards.
- Schedule use of the Presidentonference Room and the Taylor Board Room.
- Provide support (e.g., scheduling, coordinating food logistics etc.) for meetings and events.
- Work closely with University administrative staff (e.g., physical plant, catering) to facilitate all elements of department operations.
- Maintain office supplies. Ensure that office and Xerox supplies are stocked.
- Perform other duties and responsibilities as requested.
Requirements: - Position requires a college degree or equivalent administrative professional experience.
- Demonstrated success in handling varied, multiple and competing priorities in a high volume office with a pleasant and cheerful demeanor.
- Ability to set priorities.
- Ability to take initiative, self-motivate ad function autonomously
- Strong interpersonal skills with excellent written and verbal communication skills.
- Accuracy and ability to focus attention to detail.
- Excellent computer skills especially in word processing (Word), Power Point, Excel, Access and familiarity with scheduling software.
Department Office of the President - Executive Assistant (Beth McGrath
General Submission Guidelines:
In order to be considered a candidate for any job at Stevens, you must submit an online application. Please attach a cover letter and resume with each application. Other requirements for consideration may depend on the job.
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EEO Statement:
Stevens Institute of Technology is an Equal Opportunity Employer. Accordingly, Stevens adheres to an employment policy that prohibits discriminatory practices or harassment against candidates or employees based on legally impermissible factor(s) including, but not necessarily limited to, race, color, religion, creed, sex, national origin, nationality, citizenship status, age, ancestry, marital or domestic partnership or civil union status, familial status, affectional or sexual orientation, gender identity or expression, atypical cellular or blood trait, genetic information, pregnancy or pregnancy-related medical conditions, disability, or any protected military or veteran status.
Stevens is building a diverse faculty, staff and student body and strongly encourages applications from female and minority candidates as well as veterans and individuals with disabilities. Stevens is a federal contractor under the Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA) and the Rehabilitation Act of 1973, as well as other federal statutes.
Jeanne Clery Disclosure:
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), the Department of Public Safety is required to publish an annual security report which includes statistics mandated by the Clery Act. You can obtain a copy of this report by accessing the following web site:
