We are looking for a strong Executive Assistant for the President that can thrive in a fast-paced, international environment, someone that can work successfully both independently and in a team setting. We are looking for a candidate that takes initiative and ownership over special projects and processes, and can collaborate with other team members. If you are a positive and driven individual, with an interpersonal savvy that allows you to develop lasting relationships, including being confident, proactive, flexible and self-motivated, and have an infectious personality that can have fun while working hard, we would look forward to viewing your resume!
As an Executive Assistant, you will:
- Supporting the President/COO as well as providing additional support for his direct reports as needed.
- Heavy calendaring of internal and external meetings, ensuring appropriate time management and ability to prioritize competing requests
- Coordinate domestic and international travel with a strong attention to detail, anticipating transportation, lodging, meeting and communication needs while traveling. Track and submit expense reports in a timely manner.
- Takes initiative to lead special projects and implement company-wide processes with little or no supervision.
- Demonstrates a high level of professionalism in dealing with confidential and sensitive material.
- Coordinates offsite events and company-wide projects, as well as provide back-up support to other team members when needed.
- Assists the talent acquisition team to schedule and coordinate interviews, manage candidates when onsite for interviews.
- May prepare sales activity reports, forecast along with charts and graphs as requested.
- Ability to prepare standard and specialized presentations, include formatting and improving presentation layout.
- Keep up with the fast-paced, startup environment and adaptable to the growing pains of a new company.
- Ability to organize and participate in regularly scheduled staff meetings and off-site meetings.
Required Education and Experience: - 2 or 4-year university degree, 5 year's work experience or equivalent combination of both education and experience.
- Experience with Office 365 and other personal productivity software.
- Ability to understand basic legal documents.
- Mandarin or Spanish language skills are a big plus.
- Ideally, experience working in a growing, international business.
- Intellectually inclined; agile problem solving is a must!
An ideal candidate will be:
- Passionate, mission driven and excited to be an integral part of the Executive team!
- An expert in written and verbal communication skills; possesses strong decision making ability and attention to detail are equally important.
- Positive with a go-getter attitude and willing to pitch in wherever needed; able to learn new skills and tasks quickly and with minimal guidance. Proactive in anticipating needs.
- Able to represent ATL to our most important business partners.
- Able to have a sense of humor under pressure.
What ATL Technology can offer you:
- Great benefits, including medical, dental and vision
- 401k with employer matching and annual profit sharing
- Generous Paid Time Off Policy
- Great place to learn and grow
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