Executive Assistant to the Vice President of Global Partnerships

Job Location US-DC

Category Administrative Position Type Jobs | Regular Full-Time

The Need

WeInternational Justice Mission, and we believe that justice for the poor is possible. As the worldargest anti-slavery organization, our mission is to protect the poor from violence by rescuing victims, bringing criminals to justice, restoring survivors to safety and strength, and helping local law enforcement build a safe future that lasts.

Motivated by Godall to seek justice for the oppressed, we believe that the way we work is as important as the results we achieve. We are a global community that cares for one another. We value joy and celebration, and we strive to provide professional excellence to all those we serve.

IJM is seeking an Executive Assistant to the Vice President of Global Partnerships. The Executive Assistant will provide executive support by anticipating the needs of the Vice President and the Global Partnerships Team. This position resolves operational and administrative issues before they arise and executes expertly on the tasks and projects assigned by the Vice President of Global Partnerships. This position also maintains the budget for the department and coordinates across the department with budget managers to maintain precision in the financial health of the team.

This role is based at IJMeadquarters in the Washington, DC area.

Responsibilities

Executive Support to the VP of Global Partnerships

• Facilitate the VPchedule, implementing strategies to accommodate work time amongst meetings;
• Draft and edit correspondence including memoranda, reports, e-mails, presentations, and other documents on behalf of the VP to ensure excellence in all communication;
• Flag and ensure follow-up on significant pieces of e-mail and other correspondence, working with others in the organization to ensure timely follow-up;
• Prepare action items for the VPeetings with direct reports, team members, and other meetings as needed;
• Proactively provide briefings and develop agendas to equip the facilitation and participation of internal and external meetings;
• Serve as the public face of the department by communicating effectively with internal staff and external partners on behalf of the VP;
• Coordinate domestic and international travel; and
• Model excellence and professionalism for the organization in attire, language, attitude, and demeanor.

Cross-Department Coordination

• Coordinate department-level action and deadline management to ensure on-time submission of deliverables;
• Maintain systems and processes to collect and analyze monthly outcomes for internal and external reporting;
• Manage organization-wide initiatives and tasks that are expected for the department, including asset management, intern/fellow care, and monthly board reports; and
• Engage in team care by facilitating the celebration of birthdays, work anniversaries, and other big life events to boost team morale.

Budget Management & Tracking

• Manage and analyze the department budget and department breakouts on a monthly reporting cycle;
• Track and account for budget transfers, off-line budget requests and approvals, and reports;
• Facilitate the annual budget process according to Finance guidelines and procedures;
• Review all expense approval requests for accuracy and accountability; and
• Convene with budget managers across the department and manage the development and maintenance of a finance manual for the department to guide reporting practices.

Requirements

Job Requirements

• Bacheloregree or any equivalent combination of education, experience, and certification;
• Minimum of three years of experience including two years of providing administrative and project management support in a fast-paced, professional environment;
• Superior administrative capacity to manage multiple competing priorities and detailed projects with minimal oversight and excellent prioritization;
• Demonstrated ability to maintain complex systems and processes used to manage large volumes of information;
• Extensive experience with managing an executive schedule and executive travel planning;
• Extensive experience managing large budgets, tracking revenue, and analysis;
• Exemplary written and oral communication, including experience with editing executive correspondence;
• Demonstrated ability to earn and maintain trust in working relationships with the ability to maintain confidential and sensitive information;
• Adept at providing quality customer-service to a variety of constituencies; and
• High level of proficiency with Microsoft Office, (including Word, XLS, PPT), experience with Microsoft Outlook, Microsoft SharePoint, and Visio preferred.

Critical Qualities

• Mature orthodox Christian faith;
• Humble and resilient;
• Pursues excellence;
• Culturally aware and appreciative of difference;
• Strong service ethic;
• Innovative problem solver;
• Ability to build trust and strong partnerships with others;
• Courageous in pursuing opportunities and challenges;
• Tenacious in achieving goals; and
• Professional.

Upload Resume, Cover Letter & Statement of Faith* in one document

*What is a statement of faith?

A statement of faith should describe your Christian faith and how you see it as relevant to your involvement with IJM.