JOB SUMMARY:

The Executive Assistant to the President at The Master Lock Company performs advanced, diversified and confidential administrative duties requiring broad and comprehensive experience, along with a high level of professionalism and customer focus. This position will also draft internal and external communications and presentations. The ideal candidate will be enthusiastic, energetic, a team player, detail-oriented, and have excellent communication skills. Judgement, flexibility, discretion and the ability to handle confidential and sensitive information in an appropriate manner is key.

DUTIES & RESPONSIBILITIES:

• Provide administrative support to the President of The Master Lock Company and the Sr Director of Strategy & Business Development.
• Responsible for managing multiple calendars, to include scheduling meetings, conflict resolution and pro-active planning
• Drafts communications, letters, memos, reports and general employee announcements
• Prepare and format presentations, reports, organizational charts, and meeting summaries as requested
• Plan, organize and provide budget control for various off-site meetings
• Coordination of domestic and international travel and preparation of Passport/Visa, travel itineraries and support binders
• Assists with managing key meetings and event planning (arrange conference rooms and sleeping rooms, catering, AV equipment, flights, ground transportation, dinners, entertainment activities).
• Manages projects of moderate complexity and special assignments
• Screens telephone calls and visitors, and resolves routine and complex inquiries
• Actively participates in corporate event planning and community involvement activities
• Improves quality results by studying, evaluating and re-designing processes; implements changes and seeks to continuously improve
• Process expense reports as a delegate in the expense reporting system and audit expense reports for direct reports of the President
• Coordinate the collection and generation of materials for monthly business reviews.
• Manages 3 other executive assistants, providing coaching, mentoring, performance feedback, and general leadership responsibilities, including hiring and disciplinary actions.
• Perform departmental routine administrative duties

VALUES:

• Demonstrates INTEGRITY
• WORKS AS A TEAM
• Takes OWNERSHIP
• ACTION - biased
• Fosters a WINNING spirit

KEY COMPETENCIES:

• Collaborate: Build partnerships and work collaboratively with others to meet shared objectives
• Communicate Effectively: Develop and deliver multi-mode communications that convey a clear understanding of the unique needs of different audiences
• Instill Trust: Gain the confidence and trust of others through honest, integrity and authenticity
• Drives Results: Consistently achieves results, even under tough circumstances
• Decision Quality: Make good and timely decisions that keep the organization moving forward
• Plans and Aligns: Plan and prioritize work to meet commitments aligned with organizational goals
• Manages Conflict: Handles conflict situations effectively, with a minimum of noise
• Action Oriented: Take on new opportunities and tough challenges with a sense of urgency, high energy and enthusiasm
• Manage Ambiguity: Operate effectively, even when things are not certain or the way forward is not clear
• Drives Engagement: Creating a climate where people are motivated to do their best to help the organization achieve its objectives.

Requirements QUALIFICATIONS:

• Possesses a consistent level of professionalism, with a proven ability to maintain a high degree of confidentiality, demonstrated poise, tact and diplomacy
• Ability to work in fast paced, high pressure environment
• Demonstrated ability to deal with fluctuating priorities, be a self-starter and work with minimum supervision
• Excellent interpersonal skills with a customer-service mindset and positive working attitude
• Demonstrated leadership experience with proven ability to engage and inspire teams
• Possesses strong administrative skills and works to high quality standards
• Extensive knowledge to perform a variety of non-routine duties and resolve problems that vary in nature and complexity.
• Detail oriented, well organized, able to manage time and multi-task to accomplish a multitude of tasks with conflicting priorities and timelines. Ability to tolerate peak workloads, multiple assignments while demonstrating a calm demeanor and retain composure in stressful situations.
• Ability to work independently on projects from conception to completion and with limited direction; self -starter
• Extremely team-oriented with a whatever it takestitude.
• Works on assignments that are moderately complex in nature where judgment and independent thinking are required in resolving problems and making recommendations.
• Demonstrates high standards and integrity; has a passion for business.
• Forward looking thinker, who actively seeks opportunities and proposes solutions
• Able to communicate and articulate clear and concise messages to key stakeholders, both written and verbal
• Ability to work extended hours when needed

Required Experience:

• Associates Degree and 7-10 years of administrative assistant experience; 5+ years supporting multiple, C-level executives preferred. Bachelor's degree preferred.
• Excellent interpersonal and communication skills (written and verbal)
• Previous experience managing or supervising people
• Possesses a high level of professional maturity and judgement
• Advanced skills in Microsoft Word, Excel, Outlook, PowerPoint;
• Experience coordinating and planning meeting and events
• Superior planning and organizational skills

The Master Lock Company is an equal opportunity employer. Applicants are considered for positions without regard to race, color, national origin, ancestry, religion, sex, sexual preference, age, disability, genetic information, military or veteran status, citizenship or any other characteristic protected by applicable federal, state or local law. The Master Lock Company also prohibits harassment of applicants or employees based on any of these protected categories.