Administrative Assistant - Health & Safety and Technical Services
Job ID #: 1693 Location: USA - SC - Fort Mill
Functional Area: Clerical/Admin. Department: Others
Position Type: Full-Time Regular Education Required: Bachelors Degree
Experience Required: 1 year Relocation Provided: No
We are looking for a self-motivated, organized, detail oriented and supportive driven Administrative Assistant to join our Fort Mill, SC office. Reporting into the Health & Safety and Technical Services group, this role performs high level office and administrative support duties ranging from general office assistant duties to complex administrative coordination.
This role will perform a wide range of activities including but not limited to; preparation of correspondence, reports and presentations, planning meetings, maintaining agendas and minutes, conducting research, preparing statistical reports and spreadsheets, making travel arrangements, preparing expense reports, and maintaining calendars and schedules. This position requires proficiency at an intermediate or advanced level in the use of standard desktop applications, including the ability to produce documents and presentations of all kinds using Word, PowerPoint, Excel and Adobe Acrobat Reader.
The success of this position will rely heavily on a candidate who is able to pay close attention to detail and enjoy working on structured reporting.
Job Responsibilities/Accountabilities:
Manage and upload content to various databases, SharePoint sites, digital libraries, etc.
Develop automated reporting templates to compile weekly/monthly updates into summary reports
Manage project databases on a weekly basis, developing automated summary reports and dashboards
Conducting research and preparing spreadsheets, statistical summaries and dashboards consistently or by request
Prepare reports and presentations for a variety of audiences including executive level.
Maintain calendar entries and manage potential schedule conflicts while ensuring the identified Leadership team(s) is prepared for scheduled activities.
Plan meetings as requested by coordinating schedules of participants, reserving meeting space, sending notices and ensuring purposes are communicated and attendees are prepared as needed to maximize the effectiveness of the meeting.
Maintain meeting agendas, minutes and action item status to completion.
Coordinate orders for office supplies and other identified business needs.
Key Skill Sets:
Highly skilled at performing grammar and content reviews (i.e. proof reading documents) for mass distribution or executive level audiences.
Juggle multiple tasks simultaneously with continuous interruptions.
Excellent time management skills with ability to prioritize.
Self-sufficient, results driven and detail oriented.
Ability to communicate professionally with all levels of the organization and external stakeholders; listening written, verbal formats.
Can assist and guide others in using Office Suite applications. " />
Share:
Apply with LinkedIn
Position Description We are looking for a self-motivated, organized, detail oriented and supportive driven Administrative Assistant to join our Fort Mill, SC office. Reporting into the Health & Safety and Technical Services group, this role performs high level office and administrative support duties ranging from general office assistant duties to complex administrative coordination.
This role will perform a wide range of activities including but not limited to; preparation of correspondence, reports and presentations, planning meetings, maintaining agendas and minutes, conducting research, preparing statistical reports and spreadsheets, making travel arrangements, preparing expense reports, and maintaining calendars and schedules. This position requires proficiency at an intermediate or advanced level in the use of standard desktop applications, including the ability to produce documents and presentations of all kinds using Word, PowerPoint, Excel and Adobe Acrobat Reader.
The success of this position will rely heavily on a candidate who is able to pay close attention to detail and enjoy working on structured reporting.
Job Responsibilities/Accountabilities:
Manage and upload content to various databases, SharePoint sites, digital libraries, etc.
Develop automated reporting templates to compile weekly/monthly updates into summary reports
Manage project databases on a weekly basis, developing automated summary reports and dashboards
Conducting research and preparing spreadsheets, statistical summaries and dashboards consistently or by request
Prepare reports and presentations for a variety of audiences including executive level.
Maintain calendar entries and manage potential schedule conflicts while ensuring the identified Leadership team(s) is prepared for scheduled activities.
Plan meetings as requested by coordinating schedules of participants, reserving meeting space, sending notices and ensuring purposes are communicated and attendees are prepared as needed to maximize the effectiveness of the meeting.
Maintain meeting agendas, minutes and action item status to completion.
Coordinate orders for office supplies and other identified business needs.
Key Skill Sets:
Highly skilled at performing grammar and content reviews (i.e. proof reading documents) for mass distribution or executive level audiences.
Juggle multiple tasks simultaneously with continuous interruptions.
Excellent time management skills with ability to prioritize.
Self-sufficient, results driven and detail oriented.
Ability to communicate professionally with all levels of the organization and external stakeholders; listening written, verbal formats.
Can assist and guide others in using Office Suite applications.
Position Requirements Bacheloregree in a related field with 1+ years in an administrative or customer centric role; if no degree, 3+ years in an administrative role.
Advanced proficiency with virtual meeting and conferencing tools
Working knowledge in Microsoft Office Suite (Word, PowerPoint and Excel); experience creating presentations and reports preferred.
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of regard to race, color, religion, age, national origin, sex (including gender identity, sexual orientation, and pregnancy), marital status, veteran status, disability, genetic information, or any other status protected by law.
