Requisition No: 29359
Agency: Department of Health
Working Title: ADMINISTRATIVE ASSISTANT I - 64085477
Position Number: 64085477
Salary: 25,479.22
Posting Closing Date: 02/24/2018
This position is directly supervised by the Regulatory Supervisor Consultant of the Business Center within the Prosecution Services Unit of the Office of the General Counsel.
- Incumbent processes requests for copying and scanning of case files. Ensures scanned files are scanned to share drive. Ensures supplemental materials received are scanned and included with original scanned materials.
- Assists and serves as back-up to AAII for processing intake of electronic case files.
- Uploads case related documents into Axiom Pro accurately and returns to staff upon completion.
- Deliver, pickup and process courier materials, including sorting, assigning, and distributing to staff daily.
- Process all supplemental materials by downloading from Axiom Pro, uploading into Legal Files, and appropriately updating activity codes in LEIDS.
- Maintain case disposition tracking log.
- Incumbent is responsible for maintaining flash drives used for Board and Probable Cause Panel meetings, including deleting flash drives and making copies upon request.
- Processes requests for CDs, DVDs, and flash drives.
- Other related duties as needed.
**NOTE: All responses provided to the qualifying questions for this vacancy advertisement must be verifiable on your State of Florida, Employment Application. **
This position requires a security background check and/or drug screening and participation in direct deposit. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check.
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website:
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.
Only U.S. citizens and lawfully authorized alien workers will be hired.
The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.
Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.
Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Departments VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.
LICENSURE, CERTIFICATION OR REGISTRATION REQUIREMENTS
EFFECTIVE 7/01/02
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANSEFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veteranseference will receive preference in employment for Career Service vacancies and are encouraged to apply. Candidates claiming Veteranseference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veteranseference documentation requirements are available by clicking . All documentation is due by the close of the vacancy announcement.
