Description

Universal Music Enterprises is seeking an Administrative Assistant with both (i) experience that will support the day-to-day operations of UMEusiness Affairs team (including UMEn-house attorneys) and (ii) entry-level paralegal skills (Paralegal Certificate NOT required). Discretion, confidentiality and good judgment are essential for this role. The candidate must be efficient and time-sensitive, and will need to perform always with painstaking attention to detail (including with respect to spelling, grammar and message-taking). Multi-tasking and meeting tight deadlines is often necessary. In respect of paralegal tasks, the candidate will be expected, under attorney and/or senior staff direction, to prepare simple legal documents for review and to assist in the management of legal documentation, also under attorney and/or senior staff direction.

Job Functions:

• Coordinate & prioritize meetings involving UME Business Affairs staff
• Phone answering and message taking as required
• Responsible for processing payments in portn online payment system for which the assistant will be trained)
• Exercise discretion when patching calls, rolling calls, and interrupting meetings
• Arrange meetings and conference calls via telephone and email/Microsoft Outlook Calendar
• Greet and direct internal/external Business Affairs meeting participants
• Book travel, accommodations, car services & process Travel & Entertainment expenses
• Create, send, receive and distribute internal/external company communications
• UME Business Affairs filing in coordination with other UME Business Affairs filers
• Special projects as needed
• Manage all duties related to:

• Company mobile phones
• Company credit cards
• Office supplies

Paralegal Functions:

• Research agreements relevant to simple legal documents to be prepared under attorney/senior staff supervision
• Maintain and organize files, including all relevant correspondence
• Maintain relevant files in the computer-based systems
• Assist in department and company projects as needed

Job Requirements:

Skills/Abilities:

• Ability to interact comfortably and effectively with UMG employees at all levels, including Senior Management
• Ability to interact comfortably and effectively with employees of parties with whom UMG does business
• Self-motivated, pro-active and resourceful
• Excellent follow-through and close attention to detail
• Flexible le to adjust to changing priorities and able to multi-task
• Excellent customer service skills
• Excellent organization and time management skills
• Strong proficiency and working knowledge of Microsoft Outlook, Word, Excel and PowerPoint
• Must have excellent verbal, written and interpersonal communication skills
• Ability to stay on top of multiple initiatives at one time
• Ability to work quickly and accurately under pressure
• Entertainment/Music experience preferred

Experience:

• Music Industry experience (legal-related experience preferred)
• Familiarity with business process workflows (i.e. following a pre-defined business process , understanding how oneole helps to achieve the overall objective)

Education:

• B.A. and entry level paralegal equivalent experience required

Universal Music Group is an Equal Opportunity Employer.

Disclaimer

This job description only provides an overview of job responsibilities that are subject to change.