Business Raytheon Corporate

Job Description Raytheon Corporate Supply Chain has a new and exciting opportunity located in our Waltham, MA office. We are seeking a proven, high performing Administrative professional to fill a key Senior Executive Assistant role. The opportunity will be supporting a Vice President and two Senior Directors.

In this dynamic and fast-paced role you will partner and collaborate with other Senior Executive Assistants and business leaders to understand and execute business priorities in a proactive manner. The ability to build relationships, exercise good judgement and work across the Raytheon matrix is critical. The successful candidate will demonstrate an understanding of how the Senior Executive Assistant role can support business operations performance.

The Senior Executive Assistant will support all daily business administrative and coordination responsibilities, including supporting the preparation of presentations and reports, arranging meetings, tracking expenses and arranging travel (domestic and international), management of calendar, interfacing with external customers, and performing special assignments as required. The individual will manage telephonic communications and perform other administrative tasks as necessary to promote effective and efficient operation of the department. The successful candidate must have the ability to understand the workflow of the organization and add value by being able to prioritize meeting requests and respond to phone calls on behalf of the Vice President and Senior Directors.

Responsibilities include:

• Attend calls and meetings; capture actions and maintain action list to ensure follow up
• Coordinate materials prior to meetings and ensure pre-briefs are set up prior to, when appropriate
• Proactively identify ways to enable greater productivity and efficiency in role
• Generate charts, tables, emails, reports, correspondence and other materials with speed and accuracy
• Coordinate travel arrangements and prepare expense reports
• Coordinate and host employee engagement meetings
• Calendar Management
• Establish follow- up system to ensure deadlines are met
• Coordinate monthly reports
• Assist in directing work, assigning and outlining tasks
• Establish detailed knowledge of the Corporate Supply Chain and Raytheon Supply Chain Leadership Teams members and locations
• Ability to work overtime as required

Basic Qualifications:

• 8+years of professional administrative experience supporting senior leaders in a large organization
• Demonstrated proficiency with Microsoft office suite tools (MS Outlook, MS Word, Power Point, Excel)

• Experience with calendar management, meeting scheduling and coordination, planning events, expense reports, and data reports.
• Experience in planning and coordinating complex international travel
• Possess professional presence and phone/reception skills
• Demonstrated excellent verbal and written communications skills
• Professionalism, Discretion and Sensitivity
• Basic proof reading and summarizing monthly reports and meeting minutes

Desired Qualifications:

• Demonstrated experience with handling confidential and non-routine information
• Demonstrated experience interacting with senior levels of leadership effectively
• Demonstrated experience handling multiple tasks concurrently and making quick decisions in a fast-paced environment
• Demonstrated experience with: APEX Time Recording, Expense Reporting Systems, Internet search engines and map/direction utilities
• Demonstrated experience utilizing interpersonal and collaborative skills
• Demonstrated ability to prioritize work within a multi-tasking environment and stay on top of task deadlines and due dates
• Demonstrated experience synthesizing data into information and have attention to detail

Requisition ID 110523BR

Business Unit Profile

Raytheon Company, with 2016 sales of $24 billion and 63,000 employees, is a technology and innovation leader specializing in defense, civil government and cybersecurity solutions. With a history of innovation spanning 95 years, Raytheon provides state-of-the-art electronics, mission systems integration, C5I(TM) products and services, sensing, effects, and mission support for customers in more than 80 countries. Raytheon is headquartered in Waltham, Mass. Visit us at and follow us on Twitter .

Clearance Type None / Not Required

Relocation Eligible No

Expertise Administrative Services/Support

Work Location MA - Waltham

Type Of Job Full Time

Posting Title Senior Executive Assistant

Job Function Administrative Services

U.S. FLSA Classification Non-Exempt