Job Title Administrative Assistant

Department Hematology and Oncology - Knight Cancer Institute

Location MNP 3223

Work Unit Description

Work Schedule, Hours, FTE, Salary Range

FTE: 1.0 FTE, Full Time

Schedule: Monday - Friday, 8:00 am - 5:00 pm

Salary Range: $17.83 - $24.14 per hour

Location: Portland, OR (Marquam Hill)

Job Type: AFSCME union represented

Functions/Duties of Position

The Administrative Assistant will provide support for an OHSU physician in the division of Hematology Oncology within Knight Cancer Institute's Divisions of Hematology and Medical Oncology and Center for Hematologic Malignancies. The Administrative Assistant will be responsible for:

• Acting as a liaison between the physician and internal, national or international institutions as well as community organizations
• Arranging travel for the faculty, outside visitors and recruitments
• Assisting with correspondence by initiating and responding to high volume emails and calls
• Maintaining complex appointment calendars in Outlook
• Assisting with the editing, proofing, distribution of a variety of medical and scientific documents
• Tracking of license renewal
• Receiving, reviewing and distributing incoming mail
• Maintaining inventory and the ordering of supplies

Job Requirements

Required Qualifications:

• Two years of general office or secretarial experience; OR an Associate's degree or certificate in office occupations or office technology and one year of secretarial experience; OR a Bachelor's degree and one year of secretarial experience; OR an equivalent combination of training and experience
• Proficiency with running Windows OS applications and Microsoft Office (Outlook, Excel, Access, Word and PowerPoint)
• Demonstrated intermediate level skills with Adobe Acrobat
• Previous experience with scheduling appointments and complex calendaring for faculty or high level staff
• Ability to maintain effective working relationships with a wide range of staff and external audiences
• Ability to use discretion, maintain confidentiality and handle confidential information
• Experience coordinating events, making travel arrangements, ordering and maintaining office inventory
• Experience with busy, multi-line telephones
• Experience composing, editing, proofing, and copying written materials
• Demonstrated previous experience in providing technical support and troubleshooting office equipment (e.g. copier, printer)
• Ability to prioritize multiple tasks at one time, work under pressure, and meet deadlines
• Advanced organizational skills and ability to flex workload to adapt to changing priorities and organizational needs
• Demonstrable record of reliable attendance, punctuality and proven successful performance at past and present employers
• Ability to work independently and as part of a team while being collaborative in resolving problems
• Ability to fit specific task requests into a broader context and anticipate needs not specifically identified
• Demonstrated excellent customer service skills both on the phone and in person

Preferred Qualifications:

• Bachelor's degree
• One year experience working within an academic setting and calendaring for faculty or high level staff
• Experience in an administrative support role for upper division or executive level management
• Expense reconciliation experience
• Possess energy and drive to coordinate multiple projects simultaneously
• Ability to type 60wpm

Additional Details

Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or [email protected].

How To Apply

Apply here online.

Referral Bonus Eligible

Referral Bonus Amount

Drug Testable No