Job Title: Admin Assistant IV (Executive)

Location: Cambridge, MA

Duration: 6 Months

Client: A Big Pharmaceutical Client

Job Description:

Reporting to the SVP & Managing Director of Client Ventures (SV), the Senior Administrative Assistant will be responsible for administrative and coordination support of up to 4 senior individuals to help lead Venture Capital investing for Client.

The successful candidate must be team-oriented and personable; have the ability to handle multiple priorities in a fast-paced environment. The candidate must also demonstrate ability to relate to individuals of different cultures, developing rapport and empathy.

Responsibilities:

Coordinating internal and external meetings involving logistics management and hosting.

Interfaces with staff and senior level managers, and the external network. Ensures a smooth and efficient professional flow of day-to-day operations.

Efficient management of electronic systems to facilitate completion of tasks (Workday, Taleo, Sharepoint, Webex, Catalyst, Concur, NEXTS, SGBV deal tracking, SGBV website etc.).

Actively participate in weekly team meetings and follow up on action items.

Generating and managing financial processes including project budgets, expense reports and check requests.

Managing department communication for manager(s) including mail, email, calendar and website updates.

Making complex domestic and international travel arrangements.

Exercising discretion in handling of confidential material and information.

Providing clerical support including filing, faxing, copying, data entry, etc.

Professional Skills:

Calm and consistent nature with ability to organize, prioritize, work independently and meet deadlines.

Strong organizational/communication skills (both verbal and written) required.

Ability to handle confidential matters and information with discretion and diplomacy.

Detail-oriented and able to handle multiple tasks simultaneously.

Experience in interacting with all levels of management and with global colleagues, excellent telephone skills.

Ability to prepare documents, presentations, and excel tables with minimal instruction.

Demonstrate proficiency in e-mail, MS Office suite, Outlook calendar and browser usage.

Basic Qualifications:

Minimum of 5 years administrative experience using MS Office products

Broad base experience successfully managing a diverse group of leaders with a primary point of support at senior management level

Preferred Qualifications:

Prior experience in Venture Capital, Biotech or Pharmaceutical industry preferred.

Interested candidates can share their most updated resume at [email protected] or reach out to me at 973-295-4583

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