Summary

The Executive Assistant is responsible for performing a variety of administrative support functions for an assigned Vice President, Chief Medical Officer, or Administrator, as well as other staff. Ensures the smooth and efficient operation of the office. Models appropriate behavior as exemplified in MLH Mission, Vision and Values.

Education/Experience/Licensure

Education/Formal Training

Work Experience

Credential/Licensure

REQUIRED:

High school graduate or equivalent.

N/A

N/A

PREFERRED:

One or two years of college.

Three years of office administrative experience required, with health care clerical experience

N/A

SUBSTITUTIONS ALLOWED:

N/A

N/A

N/A

Knowledge/Skills/Abilities

• Must be proficient in the Microsoft Office program (Word, Excel, PowerPoint, and Outlook) or programs as indicated in the specific function within the department.
• Ability to understand and compose moderately complex written materials.
• Ability to type at a moderately high speed (55-65 wpm).
• Ability to work without close supervision, exercise independent judgment, and communicate effectively with high-level personnel where tact, diplomacy, and good judgment are essential.
• Ability to organize multiple tasks and projects and maintain control of work flow.
• Ability to operate standard office equipment.
• Ability to perform basic arithmetic calculations as would be acquired through completion of high school.
• Skill and proficiency in oral and written communication including spelling, grammar, punctuation, and composition.
• Demonstrated organizational skills with ability to set priorities and meet deadlines.

Key Job Responsibilities

• Administrative Support: Performs a wide variety of administrative duties to support the work of the executive and staff.
• Meeting and Travel Coordination: Schedules and coordinates meetings, appointments, and trips for the executive and staff.
• Correspondence and File Management: Prepares a variety of correspondence, memoranda, reports, statistical reports and other materials. Establishes and maintains efficient filing systems for departmental and confidential materials.

Physical Requirements

• The physical activities of this position may include climbing, pushing, standing, hearing, walking, reaching, grasping, kneeling, stooping, and repetitive motion.
• Must have good balance and coordination.
• The physical requirements of this position are: light work - exerting up to 25 lbs. of force occasionally and/or up to 10 lbs. of force frequently.
• The Associate is required to have close visual acuity to perform an activity, such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; or extensive reading.
• The conditions to which the Associate will be subject in this position: The Associate is not substantially exposed to adverse environmental conditions; job functions are typically performed under conditions such as those found in general office or administrative work.
• Occasional travel to other facilities is required.