Job Description Job Title: Admin Assistant - Associate
Job ID: 662907
Status: Full-Time
Regular/Temporary: Regular
Hours: 8am to 4:30pm
Shift: Day Job
Facility: University of Pittsburgh Physicians
Department: POP18 PEDS Endocrinology
Location: 4401 Penn Avenue, Pittsburgh PA 15224
Description Purpose:
The University of Pittsburgh Physician's is hiring an Administrative Assistant- Associate at Children's Hospital!
Under general direction, this person coordinates the workflow of administrative and/or clerical employees and provides varied administrative support of a complex and technical nature to a smaller, but fast paced office. This person will be working with Microsoft Suite software, Epic experience is a plus. Should have a pleasant disposition and Pre-Authorization knowledge is strongly preferred.
This is a Monday- Friday daylight position. Apply today!
Responsibilities: - Answers, screens, and routes incoming calls and messages. Responds to routine questions.
- Assists in researching, drafting, and/or abstracting routine reports. Compiles and analyzes basic information.
- Greets, screens, and directs visitors to appropriate staff member.
- Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions).
- Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meeting, may take meeting minutes).
- Orders office supplies and maintains office equipment.
- Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities.
- Sorts, distributes, prioritizes and composes routine correspondence following established procedures not requiring management review. (i.e., reads correspondence/ highlights important items and sends to supervisor, sends emails sent on behalf of dept head, writes and sends meeting reminders, forwards emails to appropriate distribution list on behalf of department head).
- Under direct supervision, provides general administrative support to a department or group of professionals.
Qualifications - High School diploma or equivalent.
- Up to one year administrative experience preferred.
- Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software
- Ability to use applicable MS Suite products
- Knowledge of business processes and procedures
- Ability to use basic reasoning skills
Licensure, Certifications, and Clearances:
- Act 33 Child Clearance with Renewal
- Act 34 Criminal Clearance with Renewal
- Act 73 FBI Clearance
UPMC is an equal opportunity employer. Minority/Females/Veterans/Individuals with Disabilities Salary Range: $14.12 to $22.16
Union Position: No
