The Administrative Assistant at Cook Inc. provides high-level administrative support for assigned Executives as well as back-up support for current administrative staff.
Responsibilities - Answer phones/screen calls & manage/maintain management calendars
- Make travel arrangements for team
- Arrange teleconference calls and webcasts
- Compile numerical or statistical data
- Schedule meetings or appointments/conference rooms
- Write business correspondence
- Maintain records, reports or files
- Use word processing or desktop publishing software
- Manage expense reporting for team
- Attend meetings in order to record minutes when requested
- Prepare reports, memos, letters and other documents, using word processing, spreadsheets, database, and/or presentation software
- Compile, transcribe, and distribute minutes of meetings
- Prepare agenda for visitors and coordinate travel
- Ability to maintain confidential information
- Prepare responses to correspondence containing routine inquiries
- Screen phone calls for executives
- File and retrieve corporate documents, records and reports
- Prepare agendas
- Open, sort,distribute incoming correspondence, including faxes & email
- Must work and interact effectively and professionally with and for others throughout various levels of the global organization
- Engage in special projects as assigned
Qualifications - High school diploma or equivalent
- Extensive working knowledge of Microsoft Windows, Office (ie Excel, PowerPoint and Word)
- Experience producing spreadsheets and other computer-generated data analysis reports
- Previous office experience (minimum 2 years)
- Proven ability to quickly learn new technical subject matter that may be unrelated to area of formal training
- Experience performing multiple projects simultaneously with minimal direction/supervision
- Typing Requirement (60 WPM)
Physical Requirements: - Works under general office environmental conditions.
- Sitting for extended periods, utilizes close visual acuity for working with computers, etc.
- Occasionally required to lift up to 50 lbs. from floor to waist to move tables, chairs for appropriate room set up
- Occasionally required to stand; walk and stoop, kneel or crouch
