Job purpose: Focal point for preparation of techno-commercial Quotation packages, including bills of material, cost estimates and coordinating order execution, primarily for Surface Technologies (wellheads, x-mas trees. pressure control, production systems, integrated solutions and related services). Collaborates with internal and external customers to win orders and execute them successfully.
Reporting lines and interactions:
Hierarchically reports to: Team Lead
Department: Commercial Team
Profile: Must have: - Degree or Diploma in Mechanical Engineering or related disciplines
- 2 - 3 years of experience in the oil and gas or related industries in tendering process with hands on knowledge of preparing detailed cost estimates and bills of material and coordinating order execution
- Proficient in MS Excel, MS Office suite of applications
Nice to have: - Experienced in Sales and Distribution modules in SAP or similar execution frames.
- Competent in data analysis
- Strong interpersonal skills with excellent spoken and written communication skills needed for interaction with internal and external customers in a multi-cultural environment
- Able to work independently, organized and multi-tasker in a fast-paced environment with focus on meeting tight deadlines
- Self-starter with drive to succeed
- Team player with collaborative approach
TRAINING REQUIREMENTS: - Product training (includes plant tours)
- Indoctrination to API 6A, Q1 and NACE MR-0175
- Drilling a well - PETEX 1 (optional - 2 & 3)
- Orientation to BPMS
- Orientation with interfacing functions - Sales, Engineering, Planning & Procurement, QA, Manufacturing, Finance
- SAP - Sales & Distribution module
- QA, Materials Management - Preplanning/MPS, Bid it standards, Finance
SCOPE OF RESPONSIBILITIES / ACCOUNTABILITY:
- Responsible for preparation and submission of quotations and co-ordinate order execution
WORK ENVIRONMENT AND PHYSICAL DEMANDS:
The work environment and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Office Environment
WORK ENVIRONMENT: - Mostly desk bound job in an office environment with lots of interaction mostly with internal stakeholders and at times with external customers and suppliers
MAIN ACCOUNTABILITIES Strategy
- Coordinate ITT review and executes quote prep in line with agreed strategy
Execution
- Focal point for preparation and submission of quotations
- Coordinates order execution
- Review tender requirements and coordinate with relevant functions (Sales & Aftermarket, Engineering, SCMM, QA, HSE) to gather inputs for tender preparation and submission
- Prepare Bills of Material and cost estimates (full system costs will be handled by Costing team)
- Facilitate pricing and prepare tender packages within schedule
- Submit quotations on time
- Coordinate with internal and external stakeholders to address clarifications/negotiations
- Coordinate contract review with internal and external stakeholders
- Kickoff Orders with relevant stakeholders such as Engineering, Materials, QA etc. and enter Sales Orders and coordinate order execution to meet contractual requirements.
- Reporting - Order status, LDs, Warranty etc.
- Adhere to BPMS and HSE guidelines
Building Capabilities
- Contribute ideas to optimize and make processes easier from an operator's perspective
KEY COMPETENCIES: Review tender - able to
review the tender
verify and followup for the completeness of tender document
obtain stated deliverables in the tender from relevant stakeholders
plan the tender preparation schedule to meet bid closing date
conduct kickoff meeting with internal stakeholders
Prepare Order Execution Plan
Prepare Bills of Material (BOM) - able to
prepare a BOM that meets tender scope of work in a timely manner
confirm the BOM with the quotation layout
Prepare costing - able to
estimate costs in a timely manner
communicate clear requirements and get RFQs from qualified vendors / internal stakeholders
adjust standard costs from SAP to reflect actual costs
Facilitate pricing of tender - able to
present costs and historical prices
seek pricing approvals
Package tender - able to
coordinate the preparation of the bid package in a timely manner
Review Contract - able to
review the contract and identify deviations in the technical and commercial scope of work
coordinate deviations on legal, QA and other contractual requirements with stakeholders
communicate with customer and follow-up for closure
Kickoff order - able to
kickoff orders including variations in a timely manner
communicate all the order requirements to the relevant stakeholders
communicate clarifications with customers
cut sales orders in SAP on time
Product knowledge - able to
exhibits basic product knowledge sufficient to interpret customer specifications into Bills of Material
understand basic drilling processes
describe conventional wellheads, Unihead systems, Tree types and MLS
identify material selection for API 6A trims
identify material specifications
SAP - able to
use sales & distribution module
Basic awareness of financial processes - able to
Identify and request credit limits, debit and credit notes
Identify and comply to approval limits
Identify & raise guarantee requests
Identify and request Hedge
Review Letter of credits
Identify commercial and legal terms and costs/risks - able to apply
Incoterms
Payment terms
Guarantees & LCs
identify critical risks on terms and seek advice from SME on
- LD term
- Warranty term
- Limitations of liability
Effective communication
ensures that regular communication occurs based on the needs of the individual or project, listens well, clarifies the intent of others communication, tailors communication to the level of the audience, and utilizes creative methods such as analogies and visuals to communicate complex ideas.
Time Management - able to
independently plan and prioritize work to meet deadlines
Problem solving/Innovation
Often breaks down problems into their fundamental parts, identifies their root causes, analyzes costs, benefits, risks, and chances for success of potential
Values
demonstrates application of TFMC's values
