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Position Information Quick Link
www.calpolyjobs.org/applicants/Central?quickFind=166522
Requisition Number
104703
Position Title
Admin Support Coord 12 Mo
Job Posting Title
Administrative Support Coordinator I - 12 Month
Regular / Temporary
Regular
Working Title
Custodial Operations Support Assistant
Full / Part Time
Full-Time
If part-time, indicate time base
Appointment Duration / End Date:
Department
UH-Custodial Operations (140904)
College / Division
Student Affairs
Salary Range
$2,846 - $4,711 per month.
Pay Basis
Monthly
Pay Plan
12-month
Position Description Cal Poly is Seeking a Custodial Operations Support Assistant for University Housing!
The Position: Under the general direction of the Director of Custodial Operations, the Custodial Operations Support Assistant provides clerical, technical, and administrative support functions to the Housing Services Custodial Operations staff (primarily) and all custodial and inventory related services (secondarily); and completion of other related duties and assignments.
The Department: University Housing consists of Housing Administration, Planning and Logistics, and Residential Life & Education, sharing the overall responsibility for serving the on-campus housing program for over 7,200 residents, which includes 3,500 students living in residence halls, 3,700 students in the Cerro Vista and Poly Canyon Village Apartments; 45 students in Agriculture Housing units; and a summer conference program, housing approximately 16,000 guests annually. The University Housing Department consists of approximately 130 full-time staff, up to 100 part-time staff and 150+ student assistants with an overall annual Departmental operating budget of over $43 million dollars.
The Benefits: As part of the CSU system, Cal Poly offers a very generous benefits package, including the following:
- Enrollment in CalPERS (Public Employee Retirement System)
- Health, dental, and vision insurance at competitive rates or no cost to employee
- Life insurance at no cost to employee
- Program to allow employee or select family members to attend classes at any of the CSUs for reduced fees
- Federal Loan Forgiveness Program
- NOTE: More information regarding benefits is available through this link
- NOTE: To view the full position description including all the Duties and Responsibilities
Minimum Qualifications (Staff Only)
Education and Experience: High school diploma or its equivalent. Type 45 wpm. Four years of general office support or technical experience. (Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience)
Licenses, Certificates, Credentials: Possession of a valid driver's license or the ability to obtain by date of hire.
Required Qualifications / Specialized Skills
1. Ability to perform standard business math, track data and make simple projections.
2. Ability to maintain high quality/standards of work, ethics, commitment, and professional responsibility.
3. Demonstrated ability to establish and maintain effective working relationships and communications within a diverse population, strong listening and interpretive skills, and the ability to deal positively with unexpected developments and diverse perspectives in and outside the University.
4. Demonstrated customer service experience requiring a very high level of diplomacy and professionalism.
5. Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist.
6. Ability to apply independent judgment, discretion and initiative to address problems and develop practical, thorough and, at times, creative solutions.
7. Ability to draft and compose correspondence and standard reports.
8. Demonstrated ability to maintain a high degree of confidentiality.
9. Thorough knowledge of English grammar, spelling and punctuation.
10. Ability to use tact and diplomacy to effectively handle interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems.
11. Excellent communication skills; ability to effectively communicate information in a clear and understandable manner, both verbally and in writing.
12. Ability and willingness to learn, coordinate, prioritize and monitor complex projects through to completion in support of departmental operations.
13. Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines.
14. Excellent computer skills and proficiency with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email.
15. Working knowledge of or ability to quickly learn University infrastructure, policies and procedures.
Preferred Qualifications / Skills
1. Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude.
2. Experience with maintaining confidential work-related employee performance data and information.
3. Experience with on-line systems including Student Payroll System, Outlook, Oracle Calendar, Word, Excel, and PowerPoint.
4. Knowledge concerning on-campus housing and Departmental policies and relay accurate information or providing referrals to students, staff and visitors.
Special Conditions (Staff)
***THIS POSITION IS OPEN UNTIL FILLED***
- Must be willing to travel and attend training programs off-site for occasional professional development.
- Must be able to work overtime, occasional holidays, and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis.
- The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment.
- Must be able to successfully pass a pre-employment background/fingerprint check.
- This position classification has been defined as non-exempt and is subject to overtime provisions of the Fair Labor Standards Act (FLSA).
Retired CalPERS members selected for this vacancy must request and be approved for reinstatement from retirement prior to the start date. Employment of retired CalPERS members will typically be for 90 days or less and must be for work requiring specialized skills or for a bona fide emergency to prevent stoppage of business.
May be required to complete a Supplemental Employment Application Questionnaire, which contains questions pertaining to conviction history, and submit it when requested by Cal Poly. This disclosure is confidential and will not necessarily preclude applicants from employment.
Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly, San Luis Obispo. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Note: Cal Poly cannot deny an applicant a position solely or in part due to a criminal conviction history until it has performed an individualized assessment and linked the relevant conviction history with specific job duties in the position being sought.
Please note: Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. Sensitive positions are those requiring heightened scrutiny of individuals holding the position based on potential for harm to children, concerns for the safety and security of people, animals, or property, or heightened risk of financial loss to Cal Poly or individuals in the university community.
For health and wellbeing, Cal Poly is a smoke & tobacco-free campus. The university is committed to promoting a healthy environment for all members of our community.
Pre-Employment Conditions (Staff)
Background / Fingerprint
Benefits Eligible
Yes
Job Open Date
12-20-2017
Job Close Date
Review Begin Date
01-03-2018
How to Apply To apply, visit WWW.CALPOLYJOBS.ORG to complete the required online staff application and apply to requisition #104703. Applicants will have the option of attaching a Cover Letter, Resume and three Letters of Recommendation via the online employment system. Applicants needing computer/internet access may contact Cal Poly Human Resources at: (805) 756-2236, for information on available resources.
At California Polytechnic State University, San Luis Obispo, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility.
Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. California Polytechnic State University is an affirmative action/equal opportunity employer/minorities/females/vet/disability.
Internal Recruitment Only
No
Projected Start Date (Faculty Only)
Additional Information Contact Name (Faculty)
Additional Information Contact Phone (Faculty)
Additional Information Contact Email (Faculty)
Department Information (Faculty)
IMPORTANT: If you have an existing application please go to the Manage Application link and review and update your application prior to applying for a new position. System restrictions do not allow you to modify your application after you have applied to a posting.
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