-Manage and maintain the schedules for the Executive Management, obtaining and providing relevant information for scheduled appointments
-Schedule offsite travel (hotel, flight, rental car, meeting agendas, presentation location needs, etc..) in compliance with organization policy and state laws and regulations for designated executive personnel
-Develop presentations to include general preparation, identifying resources, collateral and presentation materials, equipment needs, producing scripts, and creating PowerPoint slides
-On behalf of CEO of Executive management, prepare correspondence and other material requiring considerable judgment and knowledge of company's operations; screen, trace, file, retrieve, and coordinate all incoming and outgoing correspondence and necessary paperwork directly related to the overall management of the organization
-Liaise with Board of Directors, internal staff, external clients, and high level executives
-Participate in Executive and Leadership Team meetings through the preparation of agendas, coordinating presentations, taking meeting minutes, and general record keeping
-Maintain strict confidentiality standards for all work-related information
-Manage multiple assignments and initiatives simultaneously and with exceptional organizational skills
-Answer, monitor and make phone calls on behalf of Executive Team
-Draft letters, memos and meeting notes as needed for signature
-Oversee social functions for the office, clients, and overall company functions (directly or through support staff)
-Assist Accounting / HR department/Operations with projects
Skills -English fluency, verbal and writing
-Arabic fluency is a plus
-Excellent written and verbal communication skills
-Experience in Real Estate sector is a plus
Job Details Job Location Dubai, United Arab Emirates
Company Industry
Real Estate
Company Type
Employer (Private Sector)
Job Role Secretarial
Employment Type
Full Time Employee
Monthly Salary Range
Unspecified
Number of Vacancies
1
Job Ref.
JB3820585
Preferred Candidate
Career Level
Mid Career
Years of Experience Min: 4
Residence Location
United Arab Emirates
Degree
Bachelor's degree / higher diploma
This job is posted in the following Specialties:
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Job Title Executive Secretary/Office Manager
Company Name
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