Office Coordinator
Salary: Based on experience
Location: Dubai
Our Client is a leader in management consulting, training and development with a presence in more than 30 countries.
Their focus is to improve your business applying techniques and tools with exceptional quality and experience.
Success stories across various industries from Retail to Healthcare, logistics, energy, manufacturing to name a few.
The UAE is the next country to add to their list and are setting up office within the coming weeks.
As a result we are looking for an Office Coordinator to manage all related aspects to the role, working independently and liaising / coordinating with the Global operations.
Key role is to Work within the Global Operations, supporting various Global Support Units (GSUs) as necessary, while maintaining the local UAE operations.
Address most common / basic issues or getting in touch with the correct person / group, being the contact into the DMCC.
Hours flexible, required in office Monday-Thursday (Sunday can work from home or office)
Responsibilities - Handling of all local (UAE) administration to manage documents, compliance, etc.;
- Cash management to include cash flow file update (excel spreadsheet);
- Invoicing and collection (both internal and external parties);
- General business assistance to include reporting, travel booking assistance, etc.;
- Document check in terms of language/grammar (English/Arabic), for internal & external materials, and internal policy documents;
- Compliance check for Brand (social media accounts, websites, etc.), finance (pay-ment terms), consulting materials usage, etc.;
- Support NBD (new partner development) activities;
- Support various meetings and events such as global meetings and trainings;
- Assisting internal marketing related activities, etc., and General executive and leadership administrative support.
- Collection of payments - sending reminder communications; Handling of all local (UAE) invoices, documents, compliance, etc.
- Assist in general bookkeeping services and VAT reporting;
- Cash flow management and reporting (for company and / or related party operations and entities, as required);
- Overall support and improvement of administrative operations;
Skills Requirements - Graduate with 1 to 5 years experience in a similar role
- MS Office Suite skills;
- Detail-oriented, can work alone, yet strong team player;
- Good knowledge of social media;
- General Marketing understanding, marketing skills are a plus!
- Fluent in English and Arabic mandatory, any other languages a plus;
- Working knowledge of general IT / online programs (Skype, WhatsApp);
- Able to assess, book and coordinate travels (hotels, flights, ground travel etc).
- Able to work in a multi-cultural, diversified environment, dealing with members from various regions of the world; and
- Willingness to learn and contribute to the improvement of work for our team, while able to have a good time and enjoy!
- Training will be provided on all their systems
- Candidates currently in the UAE are preferred
Job Details Job Location Dubai, United Arab Emirates
Company Industry
Consulting Services
Company Type
Employer (Private Sector)
Job Role Administration
Employment Type
Full Time Employee
Monthly Salary Range
Unspecified
Number of Vacancies
Unspecified
Job Ref.
JB3829218
Preferred Candidate
Career Level
Mid Career
Residence Location
United Arab Emirates
Gender
Female
This job is posted in the following Specialties:
People who applied to this job also applied to
Alert HR Solutions Abu Dhabi, UAE
Manpower Middle East Dubai, UAE
Mya Global Management Consulting Dubai, UAE
Confidential Company Dubai, UAE
Confidential Company Ajman, UAE
Weill Cornell Medicine-Qatar Doha, Qatar
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Job Title Office Coordinator
Company Name
People who applied to this job also applied to
Alert HR Solutions Abu Dhabi, UAE
Manpower Middle East Dubai, UAE
Mya Global Management Consulting Dubai, UAE
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