Requisition No: 29763
Agency: Florida Fish and Wildlife Conservation Commission
Working Title: ACCOUNTANT III - 77071112
Position Number: 77071112
Salary: $29,344.38
Posting Closing Date: 02/14/2018
Job Title: Accountant III
Position 77071112
Florida Fish and Wildlife Conservation Commission (FWC), Office of Finance & Budget, Accounting Services Section/Disbursements
***INTERNAL ADVERTISEMENT***
ANTICIPATED SALARY IS AT THE MINIMUM OF THE SALARY RANGE - $29,344.33
Employment in this position is contingent upon a satisfactory criminal history check. The criminal history check must be completed prior to or within the first thirty days of employment; IMPP 6.46 and Chapter 435, Florida Statues.
This is a professional position in the Office of Finance & Budget, Accounting Services /Disbursements Section.
Daily and periodic responsibilities include:
PROCESS INVOICES FOR PAYMENT: Screen invoices to determine transaction dates and invoices that require immediate payment. Invoices are audited and reviewed for mathematical calculations, vendor identification numbers and correctness of remittance information, accounting codes, payment authorizations and evidence of all required approval signatures. Must develop and maintain a thorough knowledge of Florida Statutes, State Comptroller rules, and internal procedures that pertain to the auditing and processing of disbursement requests. This includes but is not limited to Section 215.422, Florida Statutes, Commission IMPP Manuals, the DFS Reference Guide for State Expenditures and other written procedures.
MyFloridaMarketPlace (MFMP): Process Invoice Reconciliations as Exception Handler and Invoice Manager roles. Review daily MFMP system and system reports to ensure invoices are processed timely, accurately and in accordance with laws, rules and procedures. Assign daily MFMP invoice reconciliations to be processed. Ensure MFMP Last Approvers are aware of Invoice Reconciliations that are aging longer than two days. Inform Supervisor of issues that may become a potential problem in a timely manner.
ENCUMBRANCES: Process encumbrance change requests in MFMP that are received through the FBO Encumbrances email and monitor encumbrance amounts when processing payments.
PERFORM FOLLOW-UP AND RESEARCH ON MFMP INVOICE ISSUES: Correct and/or return Invoice Reconciliations for corrections. Notify and advise appropriate Commission staff of required corrective action. Research inquiries and timely respond to vendors, Commission staff, and other state agency personnel. Use reporting functions in FLAIR, RDS, MRE, and/or FIS to document reasons for corrections. Inform Supervisor of issues that may become a potential problem in a timely manner.
COMMUNICATION: Communicate effectively to assist Commission staff, other state agency employees, and the public with any information pertaining to the payments of disbursement requests.
PROCESS CORRECTING ENTRIES: Timely and accurately process expenditure corrections as required to correct errors using FLAIR transaction 51 and 58.
MONITOR PENDING VOUCHERS: Monitor the posting of vouchers for all invoices processed and communicate with DFS on pending voucher approvals the Commissionompliance with Section 215.422, Florida Statutes.
CONDUCT REVIEWS & SPECIAL STUDIES: Review DFS Invoice Reconciliation and voucher return trends and suggest process improvements that could assist the Commissionompliance with Section 215.422, Florida Statutes. Review and analyze Invoice Reconciliation submittals that exceed 20 days to determine areas of improvement for recommended training needs for Commission staff and assist in the implementation of training. Review all daily disbursement vouchers on invoices processed for accuracy prior to submission to the Voucher Section. Review daily reports for possible duplicated payments on invoices processed. Review daily audited and/or sampled vouchers on invoices processed for required documentation prior to submission to DFS.
PERFORM SPECIAL PROJECTS AND OTHER RELATED DUTIES: Performs special projects as assigned and other related duties.
ADDITIONAL REQUIREMENTS Employee is expected to be reliable and dependable, for example: to show up for work, ready to work, on a reliable basis; to observe established work hours and scheduled appointments; to complete work in a timely manner; and to obtain permission prior to being off work and schedule leave in a manner that minimizes work disruption.
Courteously assists Commission constituents to resolve questions or problems they may have in matters relating to the Commission, its programs or fish and wildlife conservation in general. Seeks to garner public support for agency objectives and programs by serving Floridaitizens in a positive and pro-active manner.
Work at FWC is cross-functional meaning duties may cross division/office lines. The Commission expects employees to function across FWCrganizational structure by providing their skills and expertise wherever needed through work on teams or as directed.
The State Florida hires only U.S. citizens and lawfully authorized alien workers. If a conditional offer of employment is made, you will be required to provide identification and proof of citizenship and or authorization to work in the United States for the hiring authority to which applications is made. E-Verify will be used to confirm work authorization.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANSEFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veteranseference will receive preference in employment for Career Service vacancies and are encouraged to apply. Candidates claiming Veteranseference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veteranseference documentation requirements are available by clicking . All documentation is due by the close of the vacancy announcement.
