Company text Located on Sheikh Zayed Road, Dubai's primary artery, at Media City in Dubai, and bordering Internet City there is a new landmark rising. With over 1,000 local and international companies based in neighboring Media City, Internet City and Knowledge Village, the hotel will primarily cater for short term business travelers. This 5-star urban hub will offer 251 rooms and suites and 4 lively food & beverage outlets. The property will also have a spa, gymnasium and swimming pool, while a large divisible ballroom and four meeting venues with natural daylight will be available for events and conferences ensuring it becomes the new reference for meetings & events in this dynamic commercial district. GCC leisure travelers, visiting Dubai on weekends and public holidays will constitute the hotel's tertiary segment.
Introduction text An exciting opportunity has arisen for a highly motivated Purchasing/Receiving Clerk to be part of the pre-opening team at this newly opening luxury 5 *property. The main purpose of this position is to actively contribute to the successful achievement of hotel’s goals of High Standard Quality Guest Service.
Key responsibilities 1.While receiving goods must check for following: Quantity, Quality, Price, Expiry date, Country of origin
2.Inform relevant departments upon arrival of goods on the receiving bay.
3.Each receipt of goods or services must be posted in the Material Controls System against respective Purchase Order.
4.Receiving Agent must stamp and sign every invoice against which goods being received.
5.All goods must be received on receiving bay, receiving clerk must put receiving stamp on the invoices for the deliveries received.
6.Answer all queries from supplier and delivery personnel.
7.Spot check on vehicle temperature to ensure that delivery of fruits & vegetable is done as per the regulations stipulated by Dubai Municipality.
8.Ensure that all receiving for the day is posted prior to the end of the day and Daily Receiving Report is generated.
9.Receiving clerk must attach all invoices with approved purchase order and receipt invoice generated from the computer system.
10.Receiving clerk must arrange all invoices for the daily receipt in the same sequence order as of the Daily Receiving Report. Receiving Agent must initial that report to state that he has completed this task.
11.Receiving clerk at no point should alter the approved purchase order. If there is deviation more than 10% in terms of quantity then it should be brought to Inventory Supervisor and Purchasing Manager’s attention.
12.Receiving clerk at no point should alter the invoice sent by the supplier. If any variation to the price stated as per purchase order, should be brought to the attention of Purchasing Manager. If Supplier agrees to change the price then alterations could be made by supplier’s representative by authorizing the amendment.
13.Ensure that weighing scales are calibrated every quarter and separate file is being maintained for calibration certificate.
14.Assist Purchasing Manager in the day to day operation of the Purchasing Department.
15.Prioritise the assigned purchase requests as per delivery date, obtain three quotations, and negotiate the price then forward purchase request to Purchasing Manager.
16.After proper approvals issue the Purchase Order to the supplier and follow up for the delivery of goods or services.
17.Ensure that all HACCP requirements are complied with and related documentation is properly filed to the reviews of the authorities.
18.Assist Purchasing Manager in all clerical jobs in the Purchasing Office including correspondence, filing, telephone call handling etc.
19.Ensure that proper operating standards are adhered to in the areas of purchasing, receiving, store and goods issuing.
20.Maintain vendor performance file to ensure the consistency in quality and service.
21.Prepare report on savings achieved during the month and forward it to Purchasing Manager.
22.Follow Hotel Purchasing Procedure, ensure that each purchase is supported with three quotations, the quotation should not be a paper exercise but every cost comparison must ensure best price and best quality.
23.Job Description for Purchasing / Receiving Clerk will include above essential functions but will not be limited to the functions listed above.
Key requirements The ideal candidate for this position must have the following experience and qualifications:
a. posses at least two (2) years of experience in a similar role (preferably in a five (5) star property)
b. must have previous pre-opening experience in a similar role
c. an excellent team player
d. has a high degree of ‘emotional intelligence’, remains rational and calm under pressure and is open-minded and excited by cultural and professional diversity.
Closing text
Do you have what it takes to make moments for our guests and your colleagues? Are you a Mövenpick colleague in the making – someone who is passionate about people and always strives to do their best? If you share our values and want to become part of a team where you are valued and your career development is taken seriously, we want to hear from you.
Contact details
Apply through our career website: https://www.movenpick.com/en/careers/job-search/
