JOB SUMMARY:

The Project Control Specialist will be a member of the PMO team and will assist with establishing and managing the program financial controls and assist the PMO with financial governance, oversight and reporting.

RESPONSIBILITIES/ACCOUNTABILITIES:

General Responsibilities On his/her own initiative perform the following activities:

• Under the guidance of Project Management, familiarize with Project Contract Scope of Document Control
• Co-ordinate with various project personnel in establishing document control procedures and systems viz,Subcontractor etc
• Responsible for setting up Document Control requirements in EDMS (ProArc) of a Project and implementation of Database Management system
• Overall document management of the assigned project including mobilization and demobilization project document control staff
• Ensuring single point interface for all document control activities on a project for client, vendors and subcontractors.
• Provide necessary procedural and database management training to the project document control staff.
• Develop Project Master Distribution Matrix and define various media of distributions.
• Establish platform for exchanging of data between client, vendors and sub-contractors.
• Interpret project document control requirements and ensure compliance.
• Ensure access and guidance to all project personnel on project network and location of various important procedures and standards.
• Implement Lessons learned system.
• Manage project document control personnel staffing.
• Provide necessary reports to the Project Management Team.
• Manage the Company's Document Control team to ensure all work is undertaken within expected timeframes
• Develop and update the document control procedures and guidelines to ensure correct, consistent and standardised processes are used within the Document Control team
• Identify training needs and provide training of Document Control team in order to help them improve their current skills and abilities
• Interact with the client under the guidance of the project management and provide necessary reports.
• Familiarize with the project/client requirement on project close out, data retention and archival and also on As-built, Vendor Manufacturing Record Book and develop necessary work process.
• Implementation project records retention and archival and map project close out activities.
• Tracking for As Built and progress data.

Subordinates, peers and leadership ;

• Work closely with peers in order to reach the common and shared goals for NOV within area of responsibility
• Develop successor for own position and also ensure that succession plan in is in place for subordinates
• Record non-conformances and improvements and implement Project corrective actions as and when required
• Ensure that clear interfaces are in place towards Subcontractor(s), Suppliers and other parties with respect to Scope of Work and responsibilities

Methods of Work

• Effectively plan and manage area of responsibility taking into account the various business requirements (existing laws, legislation, standards and existing guidelines in the company.
• Ensure that relevant working methods are followed and kept up-to-date
• Ensure that employees perform their jobs in such a way as to reduce environment and health risks
• Regularly evaluate working methods and conditions thereby minimize the risk for workplace and environmental incidents and thereby minimize the risk for quality issues
• Ensure that processes you own are; efficient and effective, implemented in compliance with internal and external requirements, defined and documented, known to everybody working in the process, continually measured, evaluated, improved and secured
• For processes you own; make sure to report process performance based on common KPIs, rise issues and risks that need to be resolved on a higher management level
• Develop, own and implement strategies.

Qualifications:

QUALIFICATIONS/REQUIREMENTS:

• Bachelor's Degree or Equivalent Experience
• Proficiency ProArc is mandatory
• Verbal and written communication skills
• Leadership & Organizing skills.
• Attention to detail.
• Time management.
• Ability to work under pressure.
• Confident and motivated & Subject Matter Know-how.
• Good Knowledge and Document Control Quality Assurance.
• Knowledge of industry and regulatory standards for record keeping.
• Physical Effort and work environment.

EXPERIENCE:

• 7 Years of experience in Oil & Gas industry, 5 Years minimum in Document Management Systems

Oil and Gas